Strategic Office Operations Coordinator

som; Austin (TX); On-site; USD 50,000 - 60,000; Full time

Job summary

SOM is seeking an organized Office Administrator to support office leadership in Austin, TX. You will manage facilities, coordinating seating, relocations, vendor onboarding, and project-based administrative tasks to meet deadlines.

The role requires strong Microsoft Office and Google Workspace skills, excellent communication, and the ability to interact with all staffing levels, including leadership and partners. Location is on-site with occasional extended hours.

Qualifications

• College degree preferred or equivalent knowledge, skills and abilities.
• Experience in architecture is preferred.
• Extensive knowledge of Microsoft Office and Google Workspace.
• Excellent leadership, interpersonal skills, communication skills, both oral and written.
• Ability to interact with all levels of staff and Partnership.

Responsibilities

• Assists Office Leadership to meet requests for all office-related matters.
• Assist with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations.
• Serve as the first point of contact in responding to operations requests from staff.
• Identify, organize and implement office and administrative projects independently in accordance with deadlines.
• Coordinate new hire desk assignments and set up.
• Coordinate multiple schedules, both individual and project specific.
• Maintain new vendor setup and building management onboarding.
• Assists with communication, scheduling, coordination and follow up of contracted services.
• Processes approved invoices, addresses billing inquiries and partners with AP to resolve payment/coding issues.
• Contract document filing and organization on shared drive.
• Provides support during staff moves and updates seating maps.
• Liaises with HR and OT to support new hire orientation and security badge process.
• Assists with office management in purchasing office furniture, fixtures and equipment.
• Assists with storage inventory management and logistics.
• Participate in reception duties as needed.
• Ensures office space meets SOM standards.
• Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

Skills

Leadership

Interpersonal skills

Communication

Education

College degree

Tools

Microsoft Office

Google Workspace

Job description

SOM is seeking an organized Office Administrator to support office leadership in Austin, TX. You will manage facilities, coordinating seating, relocations, vendor onboarding, and project-based administrative tasks to meet deadlines.

The role requires strong Microsoft Office and Google Workspace skills, excellent communication, and the ability to interact with all staffing levels, including leadership and partners. Location is on-site with occasional extended hours.