Strategic Office & Facilities Lead

King & Spalding LLP; Austin, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

King & Spalding LLP in Austin, TX is seeking an experienced Office Manager to support day-to-day operations, facilities, staffing, and workplace needs. You will coordinate with HR, IT, finance, vendors, and leadership to maintain an organized, professional office environment and oversee events, onboarding, and safety initiatives.

The role requires a bachelor’s degree and at least five years’ relevant experience in a law firm or similar professional setting, with strong communication and

Qualifications

• Bachelor’s degree required.
• Minimum of five years of relevant office administration, facilities coordination, or professional services management experience required, preferably in a law firm.
• Experience with budgeting, invoice processing, vendor coordination, employee support processes, and office operations is preferred.
• Strong oral and written communication skills, with the ability to interact professionally and diplomatically with employees, leadership, clients, visitors, and vendors.
• Demonstrated ability to organize work, solve problems, manage competing priorities, and exercise sound judgment in a fast-paced office environment.
• Working knowledge of office administration, facilities coordination, vendor management, basic budgeting, and employee-related administrative processes.

Responsibilities

• Partner with office leadership and administrative teams to support daily operations and address office needs.
• Coordinate with Facilities, Administration, HR, Finance, IT, and other departments to support consistent firm practices and local office requirements.
• Process office invoices, assist with budget-related activities, and support vendor and service provider relationships.
• Support emergency preparedness, business continuity planning, security procedures, access management, and related office safety initiatives.
• Assist with onboarding, offboarding, compliance postings, and other employee-related administrative processes in coordination with HR.
• Serve as a liaison with building management and local vendors for office supplies, maintenance, cleaning, beverage services, and other workplace needs.
• Oversee office space, identify facilities issues, coordinate repairs, and help maintain a safe, clean, and professional work environment.
• Plan and support office events, community affairs activities, client/business development events, staff appreciation efforts, and other office initiatives.
• Oversee office parking, business cards, building directory, conference rooms set-ups, catering orders, recycling, and office floor plans.

Skills

Office administration

Vendor management

Budgeting

Invoice processing

Communication

Problem solving

Education

Bachelor’s degree

Job description

King & Spalding LLP in Austin, TX is seeking an experienced Office Manager to support day-to-day operations, facilities, staffing, and workplace needs. You will coordinate with HR, IT, finance, vendors, and leadership to maintain an organized, professional office environment and oversee events, onboarding, and safety initiatives.

The role requires a bachelor’s degree and at least five years’ relevant experience in a law firm or similar professional setting, with strong communication and