Office Manager

King & Spalding LLP; Austin, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

King & Spalding LLP in Austin, TX is seeking an experienced Office Manager to support day-to-day operations, facilities, staffing, and workplace needs. You will coordinate with HR, IT, finance, vendors, and leadership to maintain an organized, professional office environment and oversee events, onboarding, and safety initiatives.

The role requires a bachelor’s degree and at least five years’ relevant experience in a law firm or similar professional setting, with strong communication and

Qualifications

• Bachelor’s degree required.
• Minimum of five years of relevant office administration, facilities coordination, or professional services management experience required, preferably in a law firm.
• Experience with budgeting, invoice processing, vendor coordination, employee support processes, and office operations is preferred.
• Strong oral and written communication skills, with the ability to interact professionally and diplomatically with employees, leadership, clients, visitors, and vendors.
• Demonstrated ability to organize work, solve problems, manage competing priorities, and exercise sound judgment in a fast-paced office environment.
• Working knowledge of office administration, facilities coordination, vendor management, basic budgeting, and employee-related administrative processes.

Responsibilities

• Partner with office leadership and administrative teams to support daily operations and address office needs.
• Coordinate with Facilities, Administration, HR, Finance, IT, and other departments to support consistent firm practices and local office requirements.
• Process office invoices, assist with budget-related activities, and support vendor and service provider relationships.
• Support emergency preparedness, business continuity planning, security procedures, access management, and related office safety initiatives.
• Assist with onboarding, offboarding, compliance postings, and other employee-related administrative processes in coordination with HR.
• Serve as a liaison with building management and local vendors for office supplies, maintenance, cleaning, beverage services, and other workplace needs.
• Oversee office space, identify facilities issues, coordinate repairs, and help maintain a safe, clean, and professional work environment.
• Plan and support office events, community affairs activities, client/business development events, staff appreciation efforts, and other office initiatives.
• Oversee office parking, business cards, building directory, conference rooms set-ups, catering orders, recycling, and office floor plans.

Skills

Office administration

Vendor management

Budgeting

Invoice processing

Communication

Problem solving

Education

Bachelor’s degree

Job description

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. The Office Manager is responsible for supporting the day-to-day operations of the office and helping ensure that administrative, facilities, staffing, and workplace needs are handled efficiently and professionally. This role helps maintain an organized, welcoming, and productive office environment by coordinating office services, supporting staff and leadership, assisting with events and office initiatives, communicating with vendors and building management, and addressing operational needs as they arise. The Office Manager serves as a reliable point of contact for employees, visitors, clients, and vendors while promoting teamwork, professionalism, confidentiality, and a positive workplace culture.

KEY RESPONSIBILITIES:

• Partner with office leadership and administrative teams to support daily operations and address office needs.
• Coordinate with Facilities, Administration, HR, Finance, IT, and other departments to support consistent firm practices and local office requirements.
• Process office invoices, assist with budget-related activities, and support vendor and service provider relationships.
• Support emergency preparedness, business continuity planning, security procedures, access management, and related office safety initiatives.
• Assist with onboarding, offboarding, compliance postings, and other employee-related administrative processes in coordination with HR.
• Serve as a liaison with building management and local vendors for office supplies, maintenance, cleaning, beverage services, and other workplace needs.
• Oversee office space, identify facilities issues, coordinate repairs, and help maintain a safe, clean, and professional work environment.
• Plan and support office events, community affairs activities, client/business development events, staff appreciation efforts, and other office initiatives.
• Oversee office parking, business cards, building directory, conference rooms set-ups, catering orders, recycling, and office floor plans,
• Perform other related duties as assigned by office leadership.

QUALIFICATIONS:

• Bachelor’s degree required.
• Minimum of five years of relevant office administration, facilities coordination, or professional services management experience required, preferably in a law firm or similar professional environment.
• Experience with budgeting, invoice processing, vendor coordination, employee support processes, and office operations is preferred.
• Strong oral and written communication skills, with the ability to interact professionally and diplomatically with employees, leadership, clients, visitors, and vendors.
• Demonstrated ability to organize work, solve problems, manage competing priorities, and exercise sound judgment in a fast-paced office environment.
• Working knowledge of office administration, facilities coordination, vendor management, basic budgeting, and employee-related administrative processes.
• Ability to build effective working relationships at all levels, maintain confidentiality, handle sensitive matters with discretion, and promote a positive and service-oriented workplace culture.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.

King & Spalding advances leading companies’ complex legal and business interests in more than 160 countries. Collaborating across an integrated platform of transactional, litigation and regulatory talent in 24 offices globally, we work to understand and achieve our clients’ business objectives.