Strategic Office & Events Coordinator

Hireology; Eau Claire (WI); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) benefits

Employee discounts

Supportive, team-oriented workplace

Opportunities to grow as the position 

Job summary

Eau Claire Ford Lincoln Quick Lane is seeking an organized Office Coordinator to help keep our dealership running smoothly. You will support leadership and accounting by handling everyday details and creating a welcoming, efficient workplace.

This new role rewards proactive teammates who see what needs to be done—from ordering supplies to coordinating employee events and maintaining calendars. A valid driver’s license is required.

Qualifications

• Highly organized and attentive to detail.
• Dependable, trustworthy, and consistent.
• Friendly and comfortable working with people.
• Self motivated and able to recognize what needs to be done.
• Willing to take ownership of tasks from beginning to end.
• Able to prioritize when several requests come up at once.
• Comfortable performing a mix of administrative and hands on tasks.
• Maintain confidentiality and use good judgment.
• Basic computer skills, including email, Microsoft Word, and Excel.
• Previous administrative, office coordination, hospitality, retail, or event planning experience is helpful but not required.
• Valid driver’s license and acceptable driving record.

Responsibilities

• Maintain a clean, organized, and welcoming office environment
• Monitor and order office, kitchen, restroom, and dealership supplies
• Restock paper products, soap, beverages, snacks, and other shared supplies
• Load and unload the dishwasher and keep employee kitchen and break room areas organized
• Keep shared spaces, conference rooms, supply areas, and employee areas presentable
• Sort and distribute incoming mail and deliveries
• Prepare outgoing mail and packages
• Coordinate dealership lunches, potlucks, celebrations, employee events, and recognition activities
• Assist with birthdays, anniversaries, new hire welcomes, and other team initiatives
• Run occasional local errands and pick up supplies
• Maintain dealership calendars, sign up sheets, lists, and internal communications
• Help prepare meeting spaces and materials
• Assist with basic data entry, filing, scanning, copying, and document organization
• Communicate with vendors and coordinate routine office related services
• Help with seasonal decorating and dealership event preparation
• Identify small workplace needs and follow through on solutions
• Provide general administrative support to the leadership and accounting teams
• Assist with other projects and tasks as needed

Skills

Highly organized

Dependable

Friendly

Self-motivated

Ownership mindset

Task prioritization

Confidentiality

Basic computer skills

Communication

Valid driver's license

Tools

Microsoft Word

Excel

Job description

Eau Claire Ford Lincoln Quick Lane is seeking an organized Office Coordinator to help keep our dealership running smoothly. You will support leadership and accounting by handling everyday details and creating a welcoming, efficient workplace.

This new role rewards proactive teammates who see what needs to be done—from ordering supplies to coordinating employee events and maintaining calendars. A valid driver’s license is required.