Office & Events Coordinator — Welcoming & Organized

Watershed Foods, LLC; Deer Creek (IL); On-site; USD 32,000 - 48,000; Full time

Job summary

Heartland Food Solutions in Deer Creek, IL is seeking an Office Coordinator to create a welcoming, highly organized office environment across locations. You will be the first contact for visitors and callers while supporting operations, events, facilities, and admin tasks to ensure an efficient workplace.

The role requires strong organizational skills, excellent communication, and ability to manage multiple tasks, with physical duties like stocking supplies and moving between floors.

Qualifications

• Prior experience in administrative or office coordination roles is preferred.
• Strong organizational and multitasking abilities are required.
• Excellent communication and interpersonal skills are essential.
• Proficiency in Microsoft Office and SharePoint is expected.

Responsibilities

• Greet visitors and callers and direct inquiries professionally.
• Coordinate daily office operations to maintain organized spaces.
• Support meetings, orientations, and events including logistics and catering.
• Maintain HR & Safety postings and ensure documents are up to date.
• Oversee cleanliness of common areas and manage office supplies.
• Handle mail, packages, and shipments; support onboarding logistics.
• Provide administrative support and assist with special projects.

Skills

Organizational skills

Multitasking

Communication

Microsoft Office

SharePoint

Problem-solving

Physical dexterity

Tools

Microsoft Office Suite

SharePoint

Job description

Heartland Food Solutions in Deer Creek, IL is seeking an Office Coordinator to create a welcoming, highly organized office environment across locations. You will be the first contact for visitors and callers while supporting operations, events, facilities, and admin tasks to ensure an efficient workplace.

The role requires strong organizational skills, excellent communication, and ability to manage multiple tasks, with physical duties like stocking supplies and moving between floors.