Office Operations Coordinator - Long-Term Growth & Impact

Leading Edge Solutions, Inc; Northbrook (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Leading Edge Solutions, a family-run IT partner for auto dealerships, is seeking an organized Assistant Office Manager to keep the office running smoothly. This hands-on role involves coordinating details, supporting a team, and handling customer and vendor communications.

You will assist with invoicing, records, onboarding, and general office administration. A proactive mindset and reliable, detail-oriented work style are essential to success in this growing company.

Qualifications

• High school diploma or GED completed; associate degree a plus.
• Experience in office administration, coordination, or customer support.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Accurate data-entry, filing, and professional communication by phone, email, and in person.
• Ability to work independently, prioritize tasks, and maintain attention to detail.
• Experience with billing, accounts payable/receivable, or basic payroll support is a plus.

Responsibilities

• Support daily office operations and maintain an organized workplace.
• Coordinate schedules, appointments, meetings, and internal communications.
• Answer and route phone calls and emails with courteous service to clients, vendors, and teammates.
• Prepare and maintain business records, reports, forms, and other documentation.
• Assist with invoicing, purchase orders, expense tracking, and basic bookkeeping.
• Order supplies, monitor inventory, and coordinate with vendors.
• Help onboard new employees and maintain personnel/training records.
• Support management with special projects and process improvements.
• Identify issues early and follow through to completion.

Skills

Communication

Organization

Problem-solving

Discretion

Reliability

Adaptability

Education

High school diploma or GED

Associate degree or relevant coursework

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Leading Edge Solutions, a family-run IT partner for auto dealerships, is seeking an organized Assistant Office Manager to keep the office running smoothly. This hands-on role involves coordinating details, supporting a team, and handling customer and vendor communications.

You will assist with invoicing, records, onboarding, and general office administration. A proactive mindset and reliable, detail-oriented work style are essential to success in this growing company.