Strategic IT Executive Assistant & Project Lead

1100 Baystate Administrative Svc.; United States; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Excellent compensation

PTO – up to 25 days in year 1

Continuing education support

403b retirement match

Health insurance

Job summary

Baystate Health in Springfield, MA seeks an experienced Executive Assistant to provide high-level administrative and executive support to the IT department. You will manage calendars, coordinate meetings, prepare complex documents, and handle confidential information with discretion.

Responsibilities include supporting the Chief Information & Digital Officer, coordinating projects, travel, expenses, and time reporting, while helping drive annual work plans and departmental communication.

Qualifications

• High School Diploma or GED required.
• Minimum 5 years of extensive administrative support experience.
• Highly proficient in Microsoft Office Suite.
• Strong project management skills and ability to handle confidential information.

Responsibilities

• Serve as trusted partner to senior IT leadership, coordinating complex admin tasks.
• Provide executive support including calendar management, travel, and expense reporting.
• Prepare agendas, materials, reports, and other administrative documents.
• Draft and edit executive communications for accuracy and professionalism.
• Coordinate IT projects, manage timelines, resources, and communications.
• Assist with departmental budgets and related administrative activities.
• Screen visitors and inquiries; route to appropriate contacts.
• Identify improvements to office procedures and efficiency.
• Support special projects and other strategic initiatives.

Skills

Project management

MS Office

Confidentiality

Executive support

Education

High School Diploma or GED

Compensation certification

Tools

Microsoft Office Suite

Job description

Baystate Health in Springfield, MA seeks an experienced Executive Assistant to provide high-level administrative and executive support to the IT department. You will manage calendars, coordinate meetings, prepare complex documents, and handle confidential information with discretion.

Responsibilities include supporting the Chief Information & Digital Officer, coordinating projects, travel, expenses, and time reporting, while helping drive annual work plans and departmental communication.