Executive Assistant to VP, Surgical Services

Baystate Health; Springfield, Northern (MA, KY); Ibrido; USD 32.000 - 44.000; Tempo pieno

Vantaggi offerti da questo lavoro

Excellent compensation

PTO 25 days in first year

Continued education support

403b retirement company match

Descrizione del lavoro

Baystate Health is seeking an experienced Executive Assistant to provide high-level administrative and executive support to the Department of Surgical Services in Springfield, MA. The role emphasizes proactive organization, discretion with confidential information, and managing multiple priorities in a fast-paced hospital setting.

The position requires strong Microsoft Office skills, 5+ years of administrative experience, and solid project management capabilities.

Competenze

• High School Diploma or GED is required.
• Minimum of 5 years of extensive administrative support experience.
• Highly proficient in Microsoft Office Suite.
• Strong project management skills are required.
• Ability to handle highly confidential information.

Mansioni

• Provide executive and administrative support to the Vice President of Surgical Services including calendar management, meeting coordination, travel arrangements, expense reports, and time reporting.
• Prepare meeting agendas, materials, reports, presentations, contracts, correspondence, and other complex administrative documents.
• Compose, proofread, and edit executive-level correspondence and communications for accuracy, clarity, consistency, and professionalism.
• Serve as a key liaison between the Department of Surgical Services, hospital and system departments, committees, senior leaders, colleagues, and community stakeholders.
• Manage confidential and urgent information with sound judgment, discretion, and professionalism.
• Coordinate projects by managing people, resources, timelines, research, data compilation, and problem resolution to ensure successful completion.
• Support development of annual work plans, goals, staff meeting agendas, project plans, and communication implementation plans.
• Maintain departmental files, databases, records, and mailing lists while ensuring information is accurate and accessible.
• Assist with departmental budgets, payment processing, expense tracking, and related administrative activities.
• Screen and triage visitors, telephone calls, and inquiries, determining appropriate responses or routing matters to the appropriate individual.
• Identify opportunities to improve office procedures, efficiency, productivity, and cost effectiveness.
• Support special projects and other strategic initiatives.
• Coordinate with and provide support to other administrative staff within the Division and department as priorities and workload permit.
• May coordinate or supervise clerical support personnel and participate in interviewing, hiring, and performance management activities, as appropriate.

Conoscenze

Project management

Microsoft Office Suite

Calendar management

Confidential information handling

Formazione

High School Diploma or GED

Descrizione del lavoro

Baystate Health is seeking an experienced Executive Assistant to provide high-level administrative and executive support to the Department of Surgical Services in Springfield, MA. The role emphasizes proactive organization, discretion with confidential information, and managing multiple priorities in a fast-paced hospital setting.

The position requires strong Microsoft Office skills, 5+ years of administrative experience, and solid project management capabilities.