Strategic Initiatives Administrative Specialist

Salvation Army USA; Alexandria (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

The Salvation Army USA National Headquarters in Alexandria, Virginia seeks an Administrative Specialist to provide comprehensive administrative and clerical support to the Strategic Initiatives Department. This role supports department leadership and staff through effective coordination, communication, and organization while handling sensitive information with discretion.

Key responsibilities include calendar management, meeting logistics, travel arrangements, and documentation preparation.

Qualifications

• High school diploma or GED and two years' experience in administrative support.
• Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
• Proficiency in Microsoft Office suite and ability to learn new systems.

Responsibilities

• Provides administrative support to the Strategic Initiatives Department, ensuring organized operations and professional communication.
• Manages calendars, schedules meetings, prepares agendas, and records meeting notes.
• Handles calls, emails, and correspondence with discretion and courtesy.
• Drafts, types, proofreads, and formats documents, including confidential materials.
• Coordinates travel arrangements and reimbursements for department leadership.
• Maintains filing systems and ensures records are accurate and current.
• Serves as a point of contact for internal and external stakeholders.
• Performs data entry, tracking, and basic reporting using internal systems.

Skills

Calendar management

Communication skills

Attention to detail

Microsoft Word

PowerPoint

Excel

Data entry

Discretion/confidentiality

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Word

PowerPoint

Excel

Email

Job description

The Salvation Army USA National Headquarters in Alexandria, Virginia seeks an Administrative Specialist to provide comprehensive administrative and clerical support to the Strategic Initiatives Department. This role supports department leadership and staff through effective coordination, communication, and organization while handling sensitive information with discretion.

Key responsibilities include calendar management, meeting logistics, travel arrangements, and documentation preparation.