Operations Administrative Specialist (Vendor & Project Support)

Main Salvation Army; Dayton (OH); Sur place; USD 35 000 - 48 000; Plein temps

Résumé du poste

The Salvation Army Kroc Center is seeking an Administrative Assistant to provide day-to-day administrative support to the Operations Department. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities with little supervision.

Responsibilities include handling vendor/contractor communications, coordinating meetings, processing project-related items, assisting with payroll, and ensuring timely invoice payments while maintaining

Qualifications

• High School diploma or GED required.
• Two years experience in either secretarial or customer service position preferred.
• Proficient with Microsoft Office products.
• Excellent verbal and written communication skills.
• Detail oriented with strong organizational abilities.

Responsabilités

• Receive and handle vendor and contractor calls and visitors in a friendly, businesslike manner.
• Sort, prioritize and respond to project emails and messages.
• Prepare and submit project-based TSAMM items.
• Serve as the operations liaison between vendors and contractors.
• Assist with payroll, time sheets, and staff records.
• Schedule staff meetings and take detailed minutes.
• Coordinate with accounting to ensure timely payment of invoices.
• Maintain confidentiality and provide routine administrative support.

Connaissances

Verbal and written communication

Detail oriented

Strong organizational skills

Typing Proficiency

Telephone skills

Customer service mindset

Formation

High School diploma or GED

Some college or better

Two years college education preferred

Outils

Microsoft Office

Description du poste

The Salvation Army Kroc Center is seeking an Administrative Assistant to provide day-to-day administrative support to the Operations Department. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities with little supervision.

Responsibilities include handling vendor/contractor communications, coordinating meetings, processing project-related items, assisting with payroll, and ensuring timely invoice payments while maintaining