Operations Administrative Specialist

The-Salvation-Arm; Coeur d'Alene (ID); On-site; USD 32,000 - 45,000; Full time

Job summary

The Salvation Army is seeking an Administrative Assistant to provide day-to-day support for the Operations Department at the Kroc Center in Coeur d'Alene. The role requires strong organizational skills, attention to detail, and the ability to work independently or with minimal supervision.

You will handle vendor and contractor communications, prepare project documents, assist with payroll and staff records, manage supply inventory, and coordinate meetings while maintaining confidentiality.

Qualifications

• High School diploma or GED required; two years college preferred.
• Minimum of two years experience in secretarial or customer service.
• Preferred background in project management or construction.
• Excellent computer skills; extensive experience with Microsoft Office.
• Proficient typing and telephone skills.
• Strong communication and organizational abilities.
• Knowledge of Salvation Army policies helpful.

Responsibilities

• Receive and handle vendor and contractor calls and visitors in a friendly, businesslike manner.
• Sort, prioritize and respond to project emails and messages.
• Prepare and submit project based TSAMM items in a timely manner.
• Serve as the main operational liaison between vendors and contractors for the operations department.
• Provide project based approvals to required local and divisional employees.
• Assist with the bid collection process for operational projects.
• Maintain supply inventory; place and expedite orders as needed.
• Arrange staff meetings and detailed minutes.
• Assist with HR tasks such as payroll, timesheet adjustments and staff records.
• Coordinate with accounting to ensure timely payment of invoices.
• Schedule and communicate onsite vendor and contractor meetings.
• Maintain confidentiality.

Skills

Typing skills

Telephone skills

Microsoft Office proficiency

Organizational skills

Detail oriented

Customer service mindset

Education

High School diploma or GED

Some college

Tools

Microsoft Office

Job description

The Salvation Army is seeking an Administrative Assistant to provide day-to-day support for the Operations Department at the Kroc Center in Coeur d'Alene. The role requires strong organizational skills, attention to detail, and the ability to work independently or with minimal supervision.

You will handle vendor and contractor communications, prepare project documents, assist with payroll and staff records, manage supply inventory, and coordinate meetings while maintaining confidentiality.