Strategic Initiatives Admin Coordinator

The Pennsylvania State University; State College (Centre County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Job summary

The Pennsylvania State University seeks an Administrative Assistant to provide administrative and operational support for high-priority Strategy Implementation Unit initiatives. You will assist senior leaders and cross-functional teams driving university-wide programs in academic and administrative domains.

Responsibilities include calendar management, meeting coordination, travel arrangements, expense reconciliation, and event planning for in-person and hybrid formats, with discreet handling of

Qualifications

• Fast-paced environment with changing priorities
• Excellent organizational skills and ability to manage multiple priorities
• Strong written and verbal communication skills
• Strong interpersonal and customer-service skills
• Discretion handling confidential information
• Ability to work independently and take initiative
• Proficiency with Microsoft 365 apps and ability to learn university systems

Responsibilities

• Provide comprehensive administrative support to leaders responsible for university strategic initiatives
• Coordinate meetings with senior leaders, project teams, consultants and stakeholders
• Plan and coordinate meetings, workshops, events, and stakeholder engagements, including logistics and registrations
• Support hybrid meetings and events with appropriate technology and day-of logistics
• Maintain calendars, project schedules, and milestones across multiple workstreams
• Support communications and coordination among workstream leaders and university offices
• Assist onboarding of project participants and logistics needs
• Assist with purchasing, travel, reimbursements, invoices, catering and event expenses
• Anticipate needs and resolve scheduling/coordination challenges
• Provide administrative support for additional priorities and special projects

Skills

Organizational skills

Multitasking

Communication

Discretion

Independent work

Stakeholder coordination

Education

Associate Degree

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

The Pennsylvania State University seeks an Administrative Assistant to provide administrative and operational support for high-priority Strategy Implementation Unit initiatives. You will assist senior leaders and cross-functional teams driving university-wide programs in academic and administrative domains.

Responsibilities include calendar management, meeting coordination, travel arrangements, expense reconciliation, and event planning for in-person and hybrid formats, with discreet handling of