Administrative Partner to Senior Director | Onboarding & Ops

Penn State University; University Park (IL); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Job summary

Penn State University’s University Health Services (UHS) is seeking a detail-oriented Administrative Assistant to support senior leadership, onboarding/offboarding, and communications. This in-person role partners with the Senior Director and cross-university teams to manage calendars, meetings, and documentation at University Park.

The role emphasizes confidentiality, organization, and collaboration across departments, with responsibilities spanning onboarding, training coordination, and

Qualifications

• GED or HS diploma with 2+ years relevant experience.
• Relevant education accepted in lieu of experience.

Responsibilities

• Coordinate onboarding and offboarding activities for new and departing workforce members.
• Support annual training activities and maintain accurate documentation.
• Provide meeting support for multiple UHS committees and workgroups.
• Support accreditation standards in partnership with the Compliance Specialist and Senior Director.
• Provide calendar management and administrative support to the Senior Director.
• Help manage UHS-wide communication and correspond with external inquiries.
• Create and update electronic health record schedules in partnership with multiple UHS departments.
• Complete purchasing transactions in accordance with University policy and provide other unit-based finance support.

Education

GED or HS diploma with 2+ years experience

Job description

Penn State University’s University Health Services (UHS) is seeking a detail-oriented Administrative Assistant to support senior leadership, onboarding/offboarding, and communications. This in-person role partners with the Senior Director and cross-university teams to manage calendars, meetings, and documentation at University Park.

The role emphasizes confidentiality, organization, and collaboration across departments, with responsibilities spanning onboarding, training coordination, and