Strategic Infrastructure Project Coordinator

HNTB; Tampa (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

HNTB is seeking a detail-oriented Administrative Coordinator in Tampa, FL to support technical staff with project coordination, document control, and reporting. You will track deliverables, maintain schedules, organize documents, and assist with minutes and reports across the project lifecycle.

Responsibilities include preparing project plans, maintaining schedules, distributing documents, coordinating meetings, and supporting QA/QC processes.

Qualifications

• Bachelor’s Degree required, or an Associate’s degree with 2 years of relevant experience, or 4 years of relevant experience in lieu of education.
• Experience with project management software and MS Office.
• Strong organizational and written/verbal communication skills.
• Ability to manage multiple tasks and priorities efficiently.

Responsibilities

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

Skills

Strong Organizational Skills

Effective Communication

Attention to Detail

Proficiency in Project ManagementSoft

Problem-Solving Abilities

Team Collaboration

Adaptability

Education

Bachelor's Degree

Associate's Degree

Tools

MS Office

Project Management Software

Job description

HNTB is seeking a detail-oriented Administrative Coordinator in Tampa, FL to support technical staff with project coordination, document control, and reporting. You will track deliverables, maintain schedules, organize documents, and assist with minutes and reports across the project lifecycle.

Responsibilities include preparing project plans, maintaining schedules, distributing documents, coordinating meetings, and supporting QA/QC processes.