Senior Project Coordinator – Building and Infrastructure Projects

HNTB Corporation; Miami (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

HNTB Total Rewards

Job summary

A leading infrastructure solutions provider in Miami, FL, seeks a Project Coordinator to support capital improvement projects such as airports and office buildings. This role involves preparing project plans, managing documentation, and financial oversight. Candidates should have a Bachelor's degree with 3 years of experience, or 5 years with an Associate's degree, or 7 years of relevant experience. Strong organizational and communication skills are necessary. Join a team committed to delivering high-quality projects on time and within budget.

Qualifications

• Bachelor's degree with 3 years of relevant experience or Associate's degree with 5 years.
• In lieu of a degree, 7 years of relevant experience is required.

Responsibilities

• Prepare and maintain project plans and reports.
• Coordinate project staffing and schedules.
• Provide technical editing of project documents.
• Monitor and file project documentation.
• Assist project managers with financial management tasks.
• Communicates issues to project managers and stakeholders and may propose solutions.
• Reviews proposals for contract language compliance.
• Assists with financial management tasks and job budgets.

Skills

Project management

Budget management

Time management

Communication skills

Education

Bachelor's Degree and 3 years of experience

Associate's degree and 5 years of relevant experience

7 years of relevant experience in lieu of education

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails project coordination and support for capital improvement projects such as airports, office buildings, transit facilities and other infrastructure. Supports Project Manager and other technical staff by performing a variety of project-related activities to deliver high quality projects on time, under budget and to the client’s satisfaction. Performs administrative project functions throughout the project lifecycle which includes planning, design, construction, commissioning and close out.

What You’ll Do:

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including interpreting evaluation scores, and deliverable tracking of submittals and reviews. Communicates deliverables required of each stakeholder, including step by step timelines.
• Coordinates work planning, project staffing, and schedules, manages the collaboration, review, editing, and approvals of project documents by office disciplines and stakeholders. Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Provides technical editing and formatting of project-related documents such as specifications, technical reports, and memos.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Communicates moderately complex issues, problems, or additional information to project managers and project stakeholders and may recommend solutions.
• May review project proposals and requirements for adherence to contract language.
• Assists project managers with financial management tasks such as, monitoring labor charges and expense detail and reporting on job budgets and costs to achieve goals. May assist in the preparation of project financial performance data for monthly project.
• Performs other duties as assigned.

What You’ll Need:

• Bachelor’s Degree and 3 years of experience, or
• Associate’s degree and 5 years of relevant experience, or
• In lieu of education, 7 years of relevant experience

What You’ll Bring:

• Experience managing architectural and engineering infrastructure project workplans, timelines, budgets, and schedules.
• Organize and prioritize tasks from multiple sources in a fast-paced environment, while maintaining highest quality standards.
• Work well under deadlines and juggle multiple priorities. Strong meeting management skills.

What We Prefer:

• Experience working with architects and engineers developing and managing project workplans, budgets and schedules.

Additional Information

Benefits information: HNTB Total Rewards

Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

Job Type: Regular

Full/Part Time: Full time

Job Category: Administration Group

ReqID: R-29538

Location: Miami, FL