Sr. Project Coordinator

HNTB; Atlanta (GA); On-site; USD 65,000 - 95,000; Full time

Job summary

HNTB is seeking a project administration professional to support planning, scheduling, and documentation for infrastructure projects in the Atlanta area. The role focuses on compiling deliverables, coordinating teams, and ensuring quality standards are met across multiple offices and client systems.

You will edit and format specifications and reports, maintain filing structures, and assist with financial reporting and cost tracking to meet project goals and deadlines.

Qualifications

• Project planning and coordination experience required.
• Experience managing project workplans, timelines, budgets, and schedules.
• Ability to organize tasks from multiple sources in a fast-paced environment.
• Strong meeting management skills and deadline discipline.
• Experience with architects and engineers in infrastructure projects.

Responsibilities

• Prepares and maintains project plans and tracks progress for stakeholders.
• Coordinates work planning, staffing, schedules, and document approvals.
• Provides technical editing/formatting of project documents.
• Monitors and files large amounts of project documentation and distributes to stakeholders.
• Supports QA/QC documentation and project filing structure.
• Communicates complex issues to project managers and stakeholders, suggesting solutions.
• Reviews proposals for compliance with contract language.
• Assists in financial management tasks and prepares budget-related reports.
• Performs other duties as assigned.

Education

Bachelor’s Degree

Associate’s Degree

7+ years experience in lieu of education

Tools

Project scheduling software

Job description

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including interpreting evaluation scores, and deliverable tracking of submittals and reviews. Communicates deliverables required of each stakeholder, including step by step timelines.
• Coordinates work planning, project staffing, and schedules, manages the collaboration, review, editing, and approvals of project documents by office disciplines and stakeholders. Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Provides technical editing and formatting of project-related documents such as specifications, technical reports, and memos.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Communicates moderately complex issues, problems, or additional information to project managers and project stakeholders and may recommend solutions.
• May review project proposals and requirements for adherence to contract language.
• Assists project managers with financial management tasks such as, monitoring labor charges and expense detail and reporting on job budgets and costs to achieve goals. May assist in the preparation of project financial performance data for monthly project.
• Performs other duties as assigned.
• Bachelor’s Degree and 3 years of experience, or
• Associate’s degree and 5 years of relevant experience, or
• In lieu of education, 7 years of relevant experience
• Experience managing architectural and engineering infrastructure project workplans, timelines, budgets, and schedules.
• Organize and prioritize tasks from multiple sources in a fast-paced environment, while maintaining highest quality standards.
• Work well under deadlines and juggle multiple priorities. Strong meeting management skills.
• Experience working with architects and engineers developing and managing project workplans, budgets and schedules.
• Additional Information
• Locations: Miami, FL; Job Type: Regular Full/Part Time: Full time; Job Category: Administration Group; ReqID: R-29538; Equal Employment Opportunity & Disability Accessibility Statement

  HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964. Any applicant with limited English proficiency or a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application or hiring process should contact us at [e-mail] or call 816-527-2600 for assistance. HNTB will make determinations on requests for accommodations on a case‑by‑case basis. Hearing and speech impaired individuals who seek assistance or accommodation in applying for a position via TTY, may dial 711 in the United States. Instruct the TTY operator to call 888-400-4682 and select option