Project Coordinator

HNTB Corporation; Tampa (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

HNTB Corporation in Tampa, FL seeks a detail-oriented project coordination assistant to support technical staff across the project lifecycle. You will track deliverables, assist with scheduling, and manage documentation, reports, and meeting minutes.

Ideal candidates have a relevant degree or experience, strong organization, and comfort with project management tools. The role emphasizes collaboration across teams and a proactive problem-solving mindset.

Qualifications

• Bachelor’s Degree, or Associate’s degree and 2 years of relevant experience, or In lieu of education, 4 years of relevant experience.
• Experience coordinating project plans, schedules, and documents; familiarity with QA/QC processes is a plus.
• Ability to prepare reports, minutes, and deliverables for stakeholders.

Responsibilities

• Prepares and maintains project plans, tracks progress, and prepares client/ stakeholder reports.
• Monitors timelines and delivers updates to the team and clients.
• Manages project schedules in applicable software and maintains project documentation.
• Uploads/downloads deliverables, coordinates distribution to stakeholders.
• Supports QA/QC documentation and project filing structure.
• Coordinates project meetings, prepares materials, publishes minutes, and maintains docs.
• Communicates issues to project managers and stakeholders; performs other duties as assigned.

Skills

Organizational skills

Effective communication

Attention to detail

Project management software

Problem-solving

Team collaboration

Adaptability

Education

Bachelor’s degree or 2 years related experience with Associate’s + 4 years alternative

Tools

Microsoft Office

Job description

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes. Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.

What You’ll Do:

Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team. Assists in the management, maintenance, and distribution of project schedules in applicable software. Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders. Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure. Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation. Communicates basic issues, problems, or additional information to project managers and project stakeholders. Performs other duties as assigned.

What You’ll Need:

Bachelor’s Degree, or Associate’s degree and 2 years of relevant experience, or In lieu of education, 4 years of relevant experience

What You’ll Bring:

Strong Organizational Skills: Ability to manage multiple tasks and priorities efficiently. Effective Communication: Excellent verbal and written communication skills to interact with stakeholders. Attention to Detail: Keen eye for detail in documentation and scheduling. Proficiency in Project Management Software: Experience with Project Management software tools Problem-Solving Abilities: Aptitude for identifying issues and implementing solutions. Team Collaboration: Ability to work well with diverse teams and foster a collaborative environment. Adaptability: Flexibility to handle changing project demands and timelines.

What We Prefer:

Strong Interpersonal Skills: Ability to build and maintain relationships with diverse stakeholders. Proactive Attitude: Initiative to anticipate needs and address issues before they escald. Time Management: Exceptional ability to manage time and meet deadlines in a fast-paced environment. Experience in Mega Projects: Prior experience managing office operations for large-scale projects. Software Skills: Strong Proficiency in all Microsoft Office applications.

HNTB Total Rewards

Locations: Tampa, FL

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don't have to look far to see our impact. For more than a century, HNTB's spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value. When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Equal Opportunity Employer HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required.

HNTB participates in E-Verify Know your rights: Right to Work