Administrative Assistant: Calendar & Travel Support

HNTB; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

HNTB is seeking an Administrative Support professional in Tampa to provide essential office support under supervision. You will manage calendars, schedule meetings, arrange travel, and handle calls while supporting managers and staff with various administrative tasks.

Proficiency with MS Office applications and strong confidentiality are required. This role emphasizes organization, multitasking, and effective communication to keep daily operations running smoothly in a busy infrastructure team

Qualifications

• High School Diploma or GED required.
• Minimum 2 years related administrative experience.
• Ability to maintain confidentiality.

Responsibilities

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions.
• Compiles basic reports or presentations with information from established sources.
• Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangements

Confidentiality

Multitasking

Organizational skills

Education

High School Diploma/GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

HNTB is seeking an Administrative Support professional in Tampa to provide essential office support under supervision. You will manage calendars, schedule meetings, arrange travel, and handle calls while supporting managers and staff with various administrative tasks.

Proficiency with MS Office applications and strong confidentiality are required. This role emphasizes organization, multitasking, and effective communication to keep daily operations running smoothly in a busy infrastructure team