Project Coordinator

HNTB; Tampa (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

HNTB is seeking a detail-oriented Administrative Coordinator in Tampa, FL to support technical staff with project coordination, document control, and reporting. You will track deliverables, maintain schedules, organize documents, and assist with minutes and reports across the project lifecycle.

Responsibilities include preparing project plans, maintaining schedules, distributing documents, coordinating meetings, and supporting QA/QC processes.

Qualifications

• Bachelor’s Degree required, or an Associate’s degree with 2 years of relevant experience, or 4 years of relevant experience in lieu of education.
• Experience with project management software and MS Office.
• Strong organizational and written/verbal communication skills.
• Ability to manage multiple tasks and priorities efficiently.

Responsibilities

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

Skills

Strong Organizational Skills

Effective Communication

Attention to Detail

Proficiency in Project ManagementSoft

Problem-Solving Abilities

Team Collaboration

Adaptability

Education

Bachelor's Degree

Associate's Degree

Tools

MS Office

Project Management Software

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes. Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.

What You’ll Do

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

What You’ll Need

• Bachelor’s Degree, or
• Associate’s degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience

What You’ll Bring

• Strong Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
• Effective Communication: Excellent verbal and written communication skills to interact with stakeholders.
• Attention to Detail: Keen eye for detail in documentation and scheduling.
• Proficiency in Project Management Software: Experience with Project Management software tools
• Problem-Solving Abilities: Aptitude for identifying issues and implementing solutions.
• Team Collaboration: Ability to work well with diverse teams and foster a collaborative environment.
• Adaptability: Flexibility to handle changing project demands and timelines.

What We Prefer

• Strong Interpersonal Skills: Ability to build and maintain relationships with diverse stakeholders.
• Proactive Attitude: Initiative to anticipate needs and address issues before they escalati
• Time Management: Exceptional ability to manage time and meet deadlines in a fast-paced environment.
• Experience in Mega Projects: Prior experience managing office operations for large-scale projects.
• Software Skills: Strong Proficiency in all Microsoft Office applications.

Additional Information

Visa sponsorship is not available for this position. #SR #Administration #ConstructionManagement

Locations

Tampa, FL

Job Type: Regular

Full/Part Time: Full time

Job Category: Administration Group

ReqID: R-32180