Infrastructure Project Coordination Specialist

HNTB Corporation; Tampa (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

HNTB Corporation in Tampa, FL seeks a detail-oriented project coordination assistant to support technical staff across the project lifecycle. You will track deliverables, assist with scheduling, and manage documentation, reports, and meeting minutes.

Ideal candidates have a relevant degree or experience, strong organization, and comfort with project management tools. The role emphasizes collaboration across teams and a proactive problem-solving mindset.

Qualifications

• Bachelor’s Degree, or Associate’s degree and 2 years of relevant experience, or In lieu of education, 4 years of relevant experience.
• Experience coordinating project plans, schedules, and documents; familiarity with QA/QC processes is a plus.
• Ability to prepare reports, minutes, and deliverables for stakeholders.

Responsibilities

• Prepares and maintains project plans, tracks progress, and prepares client/ stakeholder reports.
• Monitors timelines and delivers updates to the team and clients.
• Manages project schedules in applicable software and maintains project documentation.
• Uploads/downloads deliverables, coordinates distribution to stakeholders.
• Supports QA/QC documentation and project filing structure.
• Coordinates project meetings, prepares materials, publishes minutes, and maintains docs.
• Communicates issues to project managers and stakeholders; performs other duties as assigned.

Skills

Organizational skills

Effective communication

Attention to detail

Project management software

Problem-solving

Team collaboration

Adaptability

Education

Bachelor’s degree or 2 years related experience with Associate’s + 4 years alternative

Tools

Microsoft Office

Job description

HNTB Corporation in Tampa, FL seeks a detail-oriented project coordination assistant to support technical staff across the project lifecycle. You will track deliverables, assist with scheduling, and manage documentation, reports, and meeting minutes.

Ideal candidates have a relevant degree or experience, strong organization, and comfort with project management tools. The role emphasizes collaboration across teams and a proactive problem-solving mindset.