Strategic Healthcare Executive Assistant & Projects Lead

Find Great People | FGP; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Find Great People | FGP is seeking an Executive Assistant to provide high-level administrative and project support to the senior leadership team. You’ll partner with leaders to manage priorities, coordinate strategic initiatives, and ensure efficient execution in a fast-paced setting.

You will handle calendars, travel, communications, and board-related planning while maintaining confidentiality and driving operational excellence across the organization.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Human Resources, or related field, or equivalent experience.
• 3–5+ years of executive support, project coordination, or business operations experience.
• Experience in healthcare industry or healthcare services environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Familiarity with AI-powered tools and automation technologies to boost productivity.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Prepare agendas, presentations, reports, and briefing materials.
• Coordinate travel arrangements and expense reporting.
• Screen and prioritize communications and requests.
• Assist with planning, tracking, and execution of strategic initiatives.
• Monitor project timelines, deliverables, and action items.
• Follow up with leaders and stakeholders to ensure commitments are met.
• Coordinate leadership meetings and support board meetings and executive offsites.
• Capture meeting notes, decisions, and actions.
• Draft internal communications and executive updates.
• Maintain confidentiality of sensitive information.
• Develop processes to improve operational efficiency.
• Assist in creating dashboards, reports, and performance metrics.
• Coordinate special projects and research tasks.
• Support change management and organizational initiatives.
• Build positive relationships across all levels.
• Provide responsive support to internal and external stakeholders.
• Oversee corporate office facilities once a permanent location is established.

Skills

Executive support

Project coordination

Business operations

Healthcare experience

Organizational skills

Communication

Microsoft Office

AI / automation tools

Discretion / confidentiality

Problem solving

Education

Bachelor’s degree

Tools

Outlook

Excel

PowerPoint

Word

Teams

AI tools

Job description

Find Great People | FGP is seeking an Executive Assistant to provide high-level administrative and project support to the senior leadership team. You’ll partner with leaders to manage priorities, coordinate strategic initiatives, and ensure efficient execution in a fast-paced setting.

You will handle calendars, travel, communications, and board-related planning while maintaining confidentiality and driving operational excellence across the organization.