Healthcare Executive Assistant

Find Great People | FGP; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Find Great People | FGP is seeking an Executive Assistant to provide high-level administrative and project support to the senior leadership team. You’ll partner with leaders to manage priorities, coordinate strategic initiatives, and ensure efficient execution in a fast-paced setting.

You will handle calendars, travel, communications, and board-related planning while maintaining confidentiality and driving operational excellence across the organization.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Human Resources, or related field, or equivalent experience.
• 3–5+ years of executive support, project coordination, or business operations experience.
• Experience in healthcare industry or healthcare services environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Familiarity with AI-powered tools and automation technologies to boost productivity.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Prepare agendas, presentations, reports, and briefing materials.
• Coordinate travel arrangements and expense reporting.
• Screen and prioritize communications and requests.
• Assist with planning, tracking, and execution of strategic initiatives.
• Monitor project timelines, deliverables, and action items.
• Follow up with leaders and stakeholders to ensure commitments are met.
• Coordinate leadership meetings and support board meetings and executive offsites.
• Capture meeting notes, decisions, and actions.
• Draft internal communications and executive updates.
• Maintain confidentiality of sensitive information.
• Develop processes to improve operational efficiency.
• Assist in creating dashboards, reports, and performance metrics.
• Coordinate special projects and research tasks.
• Support change management and organizational initiatives.
• Build positive relationships across all levels.
• Provide responsive support to internal and external stakeholders.
• Oversee corporate office facilities once a permanent location is established.

Skills

Executive support

Project coordination

Business operations

Healthcare experience

Organizational skills

Communication

Microsoft Office

AI / automation tools

Discretion / confidentiality

Problem solving

Education

Bachelor’s degree

Tools

Outlook

Excel

PowerPoint

Word

Teams

AI tools

Job description

The Executive Assistant provides high-level administrative, operational, and project support to the senior leadership team. This role serves as a trusted partner, helping manage priorities, coordinate strategic initiatives, facilitate communications, and ensure efficient execution of organizational objectives. The ideal candidate is highly organized, proactive, discreet, and capable of managing multiple priorities in a fast-paced environment.

This individual thrives in a fast-paced, high-growth healthcare environment and has experience supporting multiple leaders simultaneously. The successful candidate possesses exceptional organizational skills, sound judgment, business acumen, executive presence, and the ability to manage sensitive and confidential information.

Key Responsibilities

• Prepare agendas, presentations, reports, and briefing materials.
• Coordinate travel arrangements and expense reporting.
• Screen and prioritize communications, correspondence, and requests.
• Assist with planning, tracking, and execution of strategic initiatives.
• Monitor project timelines, deliverables, and action items.
• Follow up with leaders and stakeholders to ensure completion of commitments.
• Coordinate leadership meetings and support the planning and execution of board meetings and executive offsite events.
• Capture meeting notes, decisions, and action items.
• Draft internal communications, presentations, and executive updates.
• Maintain confidentiality of sensitive business information.
• Develop and maintain processes that improve operational efficiency.
• Assist in creating dashboards, reports, and performance metrics.
• Coordinate special projects and research assignments.
• Support change management and organizational initiatives as needed.
• Build positive working relationships across all levels of the organization.
• Provide responsive and professional support to internal and external stakeholders.
• Be responsible for corporate office facility coordination once a permanent location is established.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field, or equivalent relevant experience.
• 3-5+ years of executive support, project coordination, or business operations experience.
• Experience working within the healthcare industry, healthcare services, or a related healthcare environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Familiarity with AI-powered tools, automation technologies, and emerging workplace technologies, with the ability to leverage them to improve productivity and efficiency.
• Ability to manage confidential information with discretion.
• Strong attention to detail and problem-solving abilities.

Preferred Experience/Skills

• Experience supporting executives or senior leadership.
• Familiarity with business operations, strategy execution, or organizational effectiveness.
• Experience with collaboration and project management tools.
• Experience working with AI-enabled platforms, digital transformation initiatives, or technology-driven process improvements.
• Experience in a high-growth healthcare organization.