Strategic Executive Assistant & Project Lead

Family & Children's Services; Tulsa (OK); On-site; USD 52,000 - 78,000; Full time

Job summary

Family & Children's Services is seeking an experienced Executive Assistant to provide high-level administrative, operational, and project coordination support to executive leadership. You will manage complex calendars, coordinate travel, prepare reports and briefings, and facilitate meetings with internal and external stakeholders.

The role requires meticulous organization, proactive prioritization, and discretion in handling confidential information while supporting multiple strategic

Qualifications

• Minimum of 5 years of executive administrative support experience.
• Experience coordinating projects or organizational programs preferred.
• Experience supporting executive leadership in healthcare, nonprofit, government, or corporate environments preferred.
• Demonstrated experience with multiple stakeholders and competing priorities.

Responsibilities

• Manage complex executive calendars, priorities, and scheduling conflicts.
• Coordinate executive travel arrangements and itineraries.
• Prepare executive reports, presentations, and briefing materials.
• Coordinate meetings with agenda, materials, notes, and actions.
• Maintain strict confidentiality of sensitive information.
• Track project timelines, deliverables, and status reports.
• Develop executive dashboards and summaries for leadership review.
• Monitor KPIs and support organizational planning initiatives.

Skills

Executive coordination

Calendar management

Communication

Meeting facilitation

confidentiality

Project coordination

Stakeholder management

Advanced MS 365

Analytical thinking

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft 365 suite

Asana/Smartsheet/Monday.com

Job description

Family & Children's Services is seeking an experienced Executive Assistant to provide high-level administrative, operational, and project coordination support to executive leadership. You will manage complex calendars, coordinate travel, prepare reports and briefings, and facilitate meetings with internal and external stakeholders.

The role requires meticulous organization, proactive prioritization, and discretion in handling confidential information while supporting multiple strategic