Secretary

GetJobSmart; Oklahoma City (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Alliance Advanced LLC in Oklahoma City, OK is seeking a dedicated Secretary to support executives and keep operations running smoothly. This full-time role manages calendars, coordinates meetings, handles correspondence, and maintains records in a professional office environment.

The ideal candidate has a high school diploma, at least two years in an administrative role, and strong skills in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of experience in administrative or secretarial roles.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to interact professionally with a wide range of individuals.
• Attention to detail and a commitment to accuracy in all tasks.
• Ability to work well under pressure and meet deadlines.
• Familiarity with industry-specific software and tools, such as those used in aerospace and defense, is a plus.

Responsibilities

• Manage the daily calendar and schedules for executive leadership and department heads.
• Coordinate and schedule meetings, both internal and external, ensuring all necessary details are communicated and confirmed.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a high level of professionalism and accuracy.
• Maintain and update organizational files, ensuring all documents are properly filed and easily accessible.
• Assist in the preparation of meeting agendas, minutes, and reports, ensuring all necessary information is included and presented clearly.
• Provide administrative support to various departments as needed, including data entry, travel arrangements, and other logistical tasks.
• Coordinate with vendors and service providers to ensure timely delivery of goods and services.
• Assist in the preparation of financial reports and other administrative documents as required.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Alliance Advanced LLC, a prominent player in the aerospace and defense industry, seeks a dedicated Secretary in Oklahoma City, OK. This full-time role is essential for maintaining operations and facilitating smooth communication within the organization.

In this role, you will manage schedules, coordinate meetings, and ensure all administrative tasks are completed accurately and promptly. You will also handle correspondence, maintain records, and provide support to the executive team.

You will work closely with the executive team and other departments in a professional office environment in Oklahoma City, OK. The workplace culture is collaborative and focused on achieving organizational goals.

The salary range for this position is between $32,000 and $42,109 per year, providing a competitive compensation package. Employees are eligible for comprehensive health insurance coverage, which includes medical, dental, and vision plans. A retirement plan is also offered, allowing employees to save and invest for their future. Additionally, the position includes paid time off, which typically consists of vacation days, sick leave, and holidays, ensuring a balanced work-life schedule. These benefits are designed to support the overall well-being and financial security of the employees.

To be successful in this role, you should have a high school diploma or equivalent, excellent organizational skills, and proficiency in Microsoft Office Suite. Previous experience in a secretarial or administrative role is preferred.

by the deadline of November 22, 2026.

Job Responsibilities:

• Manage the daily calendar and schedules for executive leadership and department heads.
• Coordinate and schedule meetings, both internal and external, ensuring all necessary details are communicated and confirmed.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a high level of professionalism and accuracy.
• Maintain and update organizational files, ensuring all documents are properly filed and easily accessible.
• Assist in the preparation of meeting agendas, minutes, and reports, ensuring all necessary information is included and presented clearly.
• Provide administrative support to various departments as needed, including data entry, travel arrangements, and other logistical tasks.
• Coordinate with vendors and service providers to ensure timely delivery of goods and services.
• Assist in the preparation of financial reports and other administrative documents as required.

Job Requirements:

• High school diploma or equivalent.
• Minimum of 2 years of experience in administrative or secretarial roles.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to interact professionally with a wide range of individuals.
• Attention to detail and a commitment to accuracy in all tasks.
• Ability to work well under pressure and meet deadlines.
• Familiarity with industry-specific software and tools, such as those used in aerospace and defense, is a plus.