Executive Assistant

Summit National Group; Oklahoma City (OK); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Job summary

Summit National Group in Oklahoma City, OK is seeking an Executive Assistant to provide top-level administrative support to our executives. This full-time role requires handling complex schedules, travel arrangements, and confidential information with discretion.

You will bridge communication between the executive team and the organization, coordinate meetings, prepare materials, and help maintain smooth daily operations. Ideal candidates have a Bachelor's degree and proven EA experience.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Science, or related field.
• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide high-level administrative support to executives, including scheduling, travel arrangements, and event coordination.
• Manage executive calendars and ensure timely communication.
• Prepare and distribute correspondence, memos, and reports.
• Assist with board materials, agendas, and meeting minutes.
• Coordinate with internal departments to provide information to executives.
• Maintain data privacy and confidentiality.
• Support meetings logistics and client interactions.

Skills

Executive support experience

Communication skills

Discretion and confidentiality

Calendar and travel management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Excel

Job description

Summit National Group seeks an Executive Assistant to join our team in Oklahoma City, OK. This full-time role offers a salary range of $42,000 to $54,870. The position involves providing top-notch administrative support to executives and ensuring smooth daily operations.

As an Executive Assistant, you will manage multiple tasks, prioritize effectively, and maintain confidentiality. You will bridge the gap between executives and the organization, ensuring efficient communication and coordination.

You will work in a dynamic environment with our team in Oklahoma City, OK, where the fast-paced nature of the work demands a high level of adaptability and quick thinking. The role requires a detail-oriented professional with a passion for efficiency and problem-solving skills, as you will be responsible for managing complex tasks and ensuring that all processes run smoothly. This position offers the opportunity to work with a diverse team of professionals, each bringing their unique expertise to the table, and to collaborate on innovative solutions to challenges that arise. The role also provides the chance to grow and develop your skills in a supportive and encouraging environment, with opportunities for professional development and advancement.

The salary range for this position is $42,000 to $54,870. Benefits may include health insurance, retirement plans, and other perks typical for a full-time role in the financial services industry.

To excel in this role, you should have strong administrative skills, excellent communication abilities, and the ability to work independently and as part of a team. Experience in a similar role is preferred.

by November 22, 2026.

Responsibilities:

• Provide high-level administrative support to the executive team, including scheduling, travel arrangements, and event coordination.
• Manage and maintain executive calendars, ensuring all appointments are accurately recorded and communicated.
• Prepare and distribute executive correspondence, including emails, memos, and reports.
• Assist with the preparation of board materials, including agendas, presentations, and meeting minutes.
• Coordinate with internal departments to ensure timely and accurate information is provided to executives.
• Handle confidential information with discretion and maintain strict compliance with data protection policies.
• Assist with the organization and execution of executive meetings, including setting up meeting spaces and managing meeting logistics.
• Support the executive team in their day-to-day tasks, such as preparing for client meetings, managing correspondence, and assisting with travel arrangements.

Qualifications:

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Proven experience as an Executive Assistant or similar role, with a strong understanding of executive needs and priorities.
• Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks effectively.
• Strong communication skills, both written and verbal, with the ability to draft professional correspondence and present information clearly.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.
• Confidentiality and discretion, with a strong commitment to maintaining the privacy and security of sensitive information.
• Customer service orientation, with the ability to handle inquiries and requests from a variety of stakeholders.