Proactive Administrative Assistant — Office & Scheduling

LifeShare Network, Inc.; Oklahoma City (OK); On-site; USD 34,000 - 52,000; Full time

Job summary

LifeShare Network is seeking an Administrative Assistant in Oklahoma City to provide essential day-to-day support across the organization. This full-time, in-office role supports leaders, the office, mail processing, meetings, and reception coverage.

The ideal candidate is organized, detail-oriented, and able to work independently with minimal supervision in a fast-paced environment. Requirements include at least two years of administrative experience, strong written and verbal communication,

Qualifications

• Minimum of two years of administrative assistant or related office experience.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Mail Merge.

Responsibilities

• Providing administrative and clerical support to leadership, executive assistants, and other team members.
• Preparing and managing correspondence, reports, presentations, and other documents with a high level of accuracy.
• Assisting with calendars, meetings, conference rooms, office events, and related scheduling needs.
• Maintaining office equipment and assisting employees with postage meters, copiers, printers, and other office tools.
• Establishing and maintaining organized electronic and paper filing systems.
• Coordinating organizational mailings, including folding, stuffing, labeling, posting, and maintaining mailing lists.
• Proofreading documents for grammar, punctuation, formatting, consistency, and accuracy.
• Providing reception and front-desk coverage
• Assisting with clerical and administrative projects for departments throughout the organization.
• Monitoring assigned responsibilities and following through on tasks without the need for repeated reminders.
• Responding professionally and promptly to requests from internal and external customers.
• Working collaboratively with other administrative assistants to ensure continuous office support and coverage.

Skills

Communication skills

Typing speed 40 wpm

Organization

Attention to detail

Tools

Microsoft Office

Job description

LifeShare Network is seeking an Administrative Assistant in Oklahoma City to provide essential day-to-day support across the organization. This full-time, in-office role supports leaders, the office, mail processing, meetings, and reception coverage.

The ideal candidate is organized, detail-oriented, and able to work independently with minimal supervision in a fast-paced environment. Requirements include at least two years of administrative experience, strong written and verbal communication,