Strategic Executive Operations Partner

AccuScan Sciences; Milpitas (CA); Hybrid; USD 110,000 - 150,000; Full time

Job summary

AccuScan Sciences is seeking an experienced Executive Assistant to support the Chief of Staff and senior leadership. The role focuses on strategic partnership, priority management, and efficient executive operations.

You will coordinate calendars, draft executive communications, prepare board materials, and ensure smooth governance processes while maintaining strict confidentiality and discretion.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 5+ years of experience providing executive-level administrative support.
• Board Level experience.
• Experience supporting C-suite executives and coordinating senior leadership activities.
• Strong organizational, prioritization, and time management skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).

Responsibilities

• Serves as a primary strategic and administrative partner to the Chief of Staff.
• Manage and optimize the priorities, calendars and scheduling to align with business objectives.
• Draft and manage executive communications, correspondence, and presentations.
• Anticipate needs, identify conflicts proactively, and recommend solutions.
• Prepare meeting materials, agendas, presentations, and executive briefing documents for boards.
• Coordinate materials, agendas, logistics, and governance documentation for board activities.
• Serve as a central point of contact for the Chief of Staff’s office with internal and external stakeholders.
• Track action items, deliverables, and deadlines from meetings to ensure follow-through and accountability.
• Coordinate executive travel, itineraries, logistics, and contingency planning.
• Maintain strict confidentiality and sound judgment in handling sensitive information.

Skills

Executive support

C-suite coordination

Project management

Time management

Education

Bachelor's degree in Business Administration or related field

Master's degree (preferred)

Tools

Microsoft Office Suite

Job description

AccuScan Sciences is seeking an experienced Executive Assistant to support the Chief of Staff and senior leadership. The role focuses on strategic partnership, priority management, and efficient executive operations.

You will coordinate calendars, draft executive communications, prepare board materials, and ensure smooth governance processes while maintaining strict confidentiality and discretion.