Executive Assistant to the CEO — Board & Strategy Partner

SCAN; California; Presencial; USD 80.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual bonus program

Wellness program

PTO and holidays

401(k) match

Tuition reimbursement

Employee recognition program

Volunteer days

Descripción de la vacante

SCAN, a nonprofit health organization, seeks an Executive Assistant to the CEO Office to ensure smooth operation of the executive office in relation to all Board activities and administrative duties. You will drive the organization’s vision by providing unparalleled support to the Office of the CEO.

Responsibilities include managing complex calendars, coordinating high-level meetings, arranging travel, and supporting strategic initiatives.

Formación

• Bachelor's Degree in Business Administration, Communications, or related field, or equivalent experience.
• Minimum of 4 years supporting C-suite executives or a CEO, preferably in a large corporate setting.
• Proven ability to handle multiple tasks with high accuracy and attention to detail.
• Exceptional written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (including CoPilot).
• Demonstrated ability to lead and mentor a team or community of practice.

Responsabilidades

• Deliver comprehensive administrative support to the CEO Office including Board events, logistics, and activities.
• Manage complex calendars, schedule meetings, respond to emails, and handle sensitive information with discretion.
• Plan and coordinate high-level meetings and events with flawless logistics.
• Arrange detailed travel itineraries (flights, accommodation, transportation).
• Assist in planning and executing strategic initiatives and special projects.
• Prepare agendas, materials, and follow-up reports for meetings.
• Lead a community of practice among executive assistants.

Conocimientos

Calendar management

Executive support

MS Office

Communication

Confidentiality

Team leadership

Problem solving

Discretion

Educación

Bachelor's degree

Herramientas

CoPilot

Descripción del empleo

SCAN, a nonprofit health organization, seeks an Executive Assistant to the CEO Office to ensure smooth operation of the executive office in relation to all Board activities and administrative duties. You will drive the organization’s vision by providing unparalleled support to the Office of the CEO.

Responsibilities include managing complex calendars, coordinating high-level meetings, arranging travel, and supporting strategic initiatives.