Executive Assistant to the CEO & Board Liaison

SHPCA SCAN Health Plan; California (MO); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Annual bonus

Wellness program

PTO and holidays

Floating holiday

Birthday off

Volunteer days

401(k) with employer match

Recognition program

Tuition reimbursement

Job summary

SCAN Health Plan is seeking an Executive Assistant to the CEO Office to ensure smooth operations around Board activities and executive admin needs. You will drive the organization’s vision by providing unparalleled support to the Office of the CEO.

You will manage complex calendars, travel, meetings, and confidential materials, coordinating with other assistants as needed. The role emphasizes professionalism, discretion, and proactive problem solving within a values-driven nonprofit health

Qualifications

• Bachelor's Degree in Business Administration, Communications, or a related field.
• Minimum of 4 years of experience supporting C-suite executives or a CEO, preferably in a large corporate setting.
• Proven ability to handle multiple tasks simultaneously with high accuracy and keen attention to detail.
• Exceptional written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (including Co Pilot).
• Demonstrated ability to lead and mentor a team or community of practice.
• High degree of professionalism, emotional intelligence, and curiosity.
• Ability to maintain confidentiality and exercise discretion.
• Strong problem-solving skills and the ability to anticipate and address needs proactively.

Responsibilities

• Administrative support for the CEO Office: manage calendars, scheduling, emails, and sensitive information with discretion.
• Plan and coordinate high-level meetings and events, including logistics.
• Arrange detailed travel itineraries and related arrangements.
• Assist in planning and executing strategic initiatives and projects.
• Prepare agendas, meeting materials, and follow-up reports.
• Lead and mentor a community of practice among executive assistants.
• Assist with Board calendar, events, and office management.
• Ensure consistent brand representation internally and externally.

Skills

Executive support

Calendar management

Communication

Discretion & confidentiality

MS Office

Education

Bachelor's Degree in Business Admin/Communications

Tools

Microsoft 365 + CoPilot

Job description

SCAN Health Plan is seeking an Executive Assistant to the CEO Office to ensure smooth operations around Board activities and executive admin needs. You will drive the organization’s vision by providing unparalleled support to the Office of the CEO.

You will manage complex calendars, travel, meetings, and confidential materials, coordinating with other assistants as needed. The role emphasizes professionalism, discretion, and proactive problem solving within a values-driven nonprofit health