Executive Assistant to CEO Office — Strategic Scheduler & Event Lead

SCAN Group; California (MO); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Base pay range

Mostly onsite (2 days in office)

Annual bonus program

Wellness program

PTO + holidays + floating holiday + 2

401(k) with employer match

Employee recognition program

Tuition reimbursement

Job summary

SCAN Group is seeking an Executive Assistant to the CEO Office to ensure the smooth operation of the executive office and Board activities, driving the organization’s vision and strategic objectives.

You will manage complex calendars, coordinate high-level meetings and travel, prepare materials, and lead a community of practice for fellow assistants, upholding confidentiality and brand standards.

Qualifications

• Bachelor's degree or equivalent experience in business admin/communications or related field.
• Minimum of 4 years supporting C-suite executives or CEO, preferably in a large corporate setting.
• Excellent written and verbal communication skills.
• Strong discretion and ability to handle confidential information.

Responsibilities

• Provide comprehensive administrative support to the CEO Office including Board events, calendar management, meetings, travel, and sensitive correspondence.
• Plan and coordinate high-level meetings and events with flawless logistics.
• Arrange detailed travel itineraries and accommodations for executives.
• Assist in planning and tracking strategic initiatives and special projects.
• Prepare agendas, materials, and meeting records; support follow-up reporting.
• Lead a community of practice among executive assistants to share best practices.
• Support office management of the executive Board calendar and events, maintaining an organized environment.
• Ensure consistent brand representation internally and externally.

Skills

Executive support

Calendar management

Multitasking

Written and verbal communication

Confidentiality & discretion

Leadership/mentoring

Problem solving

Team collaboration

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

CoPilot (Office)

Job description

SCAN Group is seeking an Executive Assistant to the CEO Office to ensure the smooth operation of the executive office and Board activities, driving the organization’s vision and strategic objectives.

You will manage complex calendars, coordinate high-level meetings and travel, prepare materials, and lead a community of practice for fellow assistants, upholding confidentiality and brand standards.