Strategic Executive Coordinator: Drive Ops & Impact

Macon Resources Inc; Decatur (IL); On-site; USD 52,000 - 72,000; Full time

Job summary

Macon Resources, Inc. seeks an Executive Coordinator to support the President/CEO and executive team. This full-time role thrives in a fast-paced environment and focuses on behind-the-scenes impact to ensure goals and operations run smoothly.

You will manage complex calendars, prepare Board materials, handle confidential information, and coordinate internal and off-site events while maintaining policy and regulatory records. Training and driving as required.

Qualifications

• Associate degree preferred; 3–5 years in a similar administrative/coordination role.
• Strong time-management and ability to coordinate multiple projects.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Publisher) and related systems.
• Effective and diplomatic written and verbal communication; able to meet with the public.
• Ability to maintain confidentiality per MRI policies.

Responsibilities

• Manage calendars for the CEO and executive leadership team, including scheduling, agendas, mail, email, and calls.
• Prepare correspondence and materials for the CEO, leadership team and Board, including agendas and minutes.
• Handle confidential documents securely and professionally.
• Organize team communications and coordinate internal and off-site events.
• Monitor and update policies and procedures; manage regulatory agendas and record keeping.
• Attend MRI training and participate in refresher sessions as required.
• Drive safely for agency business in official capacity; complete Basic Drivers Training and follow policies.
• Use Word, Excel, and PowerPoint with accuracy for administrative tasks.
• Enforce MRI safety policies to protect staff and clients; maintain information on a need-to-know basis.
• Keep supervisor informed and perform special projects as needed.

Skills

Time management

Communication skills

Confidentiality

Administrative coordination

Data analysis

Attention to detail

Education

Associate’s Degree preferred

Tools

Microsoft Word

Excel

Outlook

Publisher

Job description

Macon Resources, Inc. seeks an Executive Coordinator to support the President/CEO and executive team. This full-time role thrives in a fast-paced environment and focuses on behind-the-scenes impact to ensure goals and operations run smoothly.

You will manage complex calendars, prepare Board materials, handle confidential information, and coordinate internal and off-site events while maintaining policy and regulatory records. Training and driving as required.