Chief of Staff & Operations for Mission-Driven Exec Team

NALS; United States; Remote; USD 83,000 - 112,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

3-4 weeks PTO

Job summary

High Impact Coaching seeks an Executive Manager (Senior Executive Assistant level) to support the CEO and executive team. This fully remote role requires discretion, meticulous ownership of calendars, billing, payroll and events, with Pacific-time friendly hours.

You’ll manage confidential information, coordinate complex schedules, prepare reports, and coordinate two annual live client events. This is a long-term, mission-driven position with benefits and PTO.

Qualifications

• 5+ years in executive/admin roles such as EA, legal assistant or office manager.
• Comfortable handling confidential information.
• Ability to manage complex calendars and events.
• Experience with finance-related tasks like payroll or billing is a plus.
• Proactive, autonomous, and able to own outcomes.

Responsibilities

• Billing and collections management and client payments tracking.
• Payroll review and processing twice monthly.
• Manage complex executive calendars and travel.
• Draft correspondence and prepare reports for leadership.
• Coordinate projects and track deadlines.
• Coordinate team communications and ensure timely updates.
• Bookkeeping support and coordination with CPA.
• Plan and execute two annual client events.

Skills

Executive support

Discretion

Calendar management

Attention to detail

AI tools

Tools

AI tools

Job description

High Impact Coaching seeks an Executive Manager (Senior Executive Assistant level) to support the CEO and executive team. This fully remote role requires discretion, meticulous ownership of calendars, billing, payroll and events, with Pacific-time friendly hours.

You’ll manage confidential information, coordinate complex schedules, prepare reports, and coordinate two annual live client events. This is a long-term, mission-driven position with benefits and PTO.