Strategic Executive Assistant: Travel, Events & Ops

Lockton; Birmingham (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

Lockton in Birmingham, AL seeks an Executive Assistant to provide administrative support to multiple executives, plan events, and handle operations for the office. You will manage travel, calendars, contacts, expenses, and act with a high level of independence to support leaders.

You will coordinate communications, travel, documents, schedules, and vendor management, while maintaining confidentiality and professionalism across the organization and with clients.

Qualifications

• College degree or 3+ years of experience as an Executive Assistant.
• Experience planning both small and larger scale events, including contract negotiation and vendor management.
• Advanced Microsoft Office skills, with an ability to become familiar with firm‑specific programs and software.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Coordinate domestic and international travel.
• Prepare internal and external corporate documents for team members and industry partners.
• Manage contacts and schedule internal and external appointments and conference calls.
• Prepare and submit expense report-related activities, such as receipt collection and follow up, and corporate credit card billing reconciliation.
• Coordinate events such as charity events, client/prospect outings and fund-raising events including contract negotiation and budget management
• Maintain an organized filing system of hard copy and electronic documents.
• Assist with prospect and client management in salesforce.
• Assist with commission reconciliation for book of business.
• Uphold a strict level of confidentiality and careful handling of critically sensitive documents.
• Develop and sustain a level of professionalism among staff and clientele.
• Provides backup assistance and support to the Office Operations team including periodic coverage for receptionist/front desk.
• Other duties as assigned

Skills

Managing Work

Initiating Action

Collaborating

Building Customer Loyalty

Adaptability

Decision Making

Education

College degree

Tools

Microsoft Office

Job description

Lockton in Birmingham, AL seeks an Executive Assistant to provide administrative support to multiple executives, plan events, and handle operations for the office. You will manage travel, calendars, contacts, expenses, and act with a high level of independence to support leaders.

You will coordinate communications, travel, documents, schedules, and vendor management, while maintaining confidentiality and professionalism across the organization and with clients.