Strategic Executive Assistant & Global Events Lead

Lockton Companies; Birmingham (AL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Wellbeing programs

Job summary

Lockton Companies in Birmingham, Alabama, is seeking an Executive Assistant to support senior leadership by coordinating communications, travel, and critical documents. The role requires strong MS Office skills, a professional demeanor, and the ability to manage multiple priorities with discretion.

You will handle calendar management, expense reporting, client interfacing, and event coordination, including vendor negotiation and budget oversight.

Qualifications

• College degree or minimum of 3+ years of experience as an Executive Assistant.
• Experience planning both small and larger scale events, including contract negotiation and vendor manager.
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Coordinate domestic and international travel
• Prepare internal and external corporate documents for team members and industry partners.
• Manage contacts and schedule internal and external appointments and conference calls.
• Prepare and submit expense report-related activities, such as receipt collection and follow up, and corporate credit card billing reconciliation.
• Coordinate events such as charity events, client/prospect outings and fundraising events including contract negotiation and budget management
• Maintain an organized filing system of hard copy and electronic documents.
• Assist with prospect and client management in Salesforce.
• Assist with commission reconciliation for book of business.

Skills

Executive support

Time management

Client relations

Education

College degree

3+ years experience

Tools

Microsoft Office

Job description

Lockton Companies in Birmingham, Alabama, is seeking an Executive Assistant to support senior leadership by coordinating communications, travel, and critical documents. The role requires strong MS Office skills, a professional demeanor, and the ability to manage multiple priorities with discretion.

You will handle calendar management, expense reporting, client interfacing, and event coordination, including vendor negotiation and budget oversight.