Strategic Executive Assistant | Calendar, Travel & Ops

Colorado Psychiatric; Denver (CO); Hybrid; USD 98,000 - 123,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

Walton Enterprises seeks an experienced Executive Assistant in Denver, CO to manage complex calendars, travel, meetings, expenses, and communications while protecting confidential information. You will provide scheduling, travel, and workflow support to an assigned executive, enabling focus on priorities and decision-making.

The role requires strong organization, discretion, and reliable communication, with responsibility for meeting notes, briefing documents, and presentation preparation as

Qualifications

• Bachelor’s degree preferred; equivalent relevant executive support experience may be considered.
• 5+ years of experience in executive support, operations, project coordination, or related administrative support.
• Experience managing sensitive information with professionalism and discretion.
• Experience coordinating executive calendars, travel, expenses, meetings, materials, and follow-up.
• Proficiency with Microsoft Office, Google Workspace, and related productivity tools.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities accurately.

Responsibilities

• Proactively manage complex calendars across professional and personal commitments for the assigned executive.
• Coordinate meetings, agendas, materials, notes, and follow-up to support timely decision-making and accountability.
• Coordinate travel arrangements, itineraries, logistics, and related briefing materials.
• Track and reconcile credit card expenses, receipts, approvals, and related documentation accurately and timely.
• Serve as a coordination point between the assigned executive, department team members, and key stakeholders.
• Maintain tracking systems for meetings, priorities, decisions, action items, documents, and follow-up.
• Attend meetings taking notes and preparing briefing documents, decision trackers, reports, summaries, and correspondence as requested.
• Support meeting and event coordination in partnership with internal teams, vendors, and accounting.
• Maintain contact records, digital files, and document organization while protecting confidential information.
• Preparation and editing of presentations as needed in Word or PowerPoint.

Skills

Calendar management

Travel coordination

Meeting coordination

Expense tracking

Discretion

Communication skills

Office software proficiency

Education

Bachelor’s degree preferred

Equivalent executive support experience considered

Tools

Microsoft Office

Google Workspace

Job description

Walton Enterprises seeks an experienced Executive Assistant in Denver, CO to manage complex calendars, travel, meetings, expenses, and communications while protecting confidential information. You will provide scheduling, travel, and workflow support to an assigned executive, enabling focus on priorities and decision-making.

The role requires strong organization, discretion, and reliable communication, with responsibility for meeting notes, briefing documents, and presentation preparation as