Executive Admin Lead: Global Exec Support & Coordination

Talentify; Birmingham (AL); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Disability (Short & Long-term)

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off / PTO

Job summary

Actalent in Birmingham, AL seeks an Executive Administrative Assistant to provide comprehensive support to the Vice President and senior leaders. You will manage calendars, travel, meetings, and communications, ensuring accurate documentation and smooth coordination with internal teams and international partners.

Ideal candidates bring at least five years of admin experience, an associate degree, and advanced Microsoft Office skills.

Qualifications

• Five or more years of relevant administrative experience.
• Associate degree in business administration or equivalent.
• Discretion handling confidential information with professionalism.
• Strong Microsoft Office skills and ability to generate reports.

Responsibilities

• Support Vice President and senior managers with administrative tasks.
• Prepare meeting agendas, attend meetings, and record minutes.
• Coordinate international travel and calendar management for executives.
• Create professional presentations for executive communication and reporting.
• Assist with payroll and benefits-related processes and systems.

Skills

Executive support

Calendar management

Travel coordination

Communications

Education

Associate’s degree in Business Administration

Tools

PowerPoint

Excel

Word

Outlook

PeopleSoft

Job description

Actalent in Birmingham, AL seeks an Executive Administrative Assistant to provide comprehensive support to the Vice President and senior leaders. You will manage calendars, travel, meetings, and communications, ensuring accurate documentation and smooth coordination with internal teams and international partners.

Ideal candidates bring at least five years of admin experience, an associate degree, and advanced Microsoft Office skills.