Administrative Asst 3 4P/271

4P Consulting Inc.; Birmingham (AL); On-site; USD 20,664 - 34,440; Part time

Job summary

A leading consulting firm is seeking a part-time Administrative Assistant to support their Strategic Initiatives & Events team in Birmingham, AL. This role includes diverse responsibilities such as scheduling, travel arrangements, and office coordination. The successful candidate will demonstrate strong organizational skills, proficiency in Microsoft Office Suite, and will thrive in a collaborative, fast-paced environment.

Qualifications

• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Strong written and verbal communication with attention to detail.
• Able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support including scheduling and expense reports.
• Assist with travel arrangements and event planning.
• Handle mail distribution and maintain office supplies.

Skills

Proficient in Microsoft Office Suite

Strong written and verbal communication

Attention to grammar, punctuation, and spelling

Organizational and time management abilities

Ability to manage multiple tasks

Self-motivated and resourceful

Demonstrates discretion

Tools

Oracle systems

Job description

Administrative Assistant –(Part-Time)

Location: Birmingham, AL

Client- Alabama Power

Contract- 1 Year

Work Schedule: 20–30 hours/week

Position Summary:

We are seeking a proactive and detail-oriented Administrative Assistant to support the Strategic Initiatives & Events team. This role involves managing a variety of administrative and logistical functions including scheduling, travel arrangements, event support, and day-to-day office coordination. The ideal candidate is a self-starter, capable of operating independently, managing multiple priorities, and contributing to a fast-paced and collaborative team environment.

Key Responsibilities:

• Provide administrative support to a team of five, including:

  • Processing expense reports and timekeeping entries.

  • Scheduling and coordinating internal and external meetings.

• Make travel arrangements and prepare related documentation as needed.

• Order, stock, and maintain breakroom, conference room, and office supplies.

• Sort and distribute mail to team members on a regular basis.

• Assist in the planning and execution of internal and external events:

  • Provide logistical and operational support.

  • Organize promotional materials (e.g., moving/sorting boxes, using step ladders).

• Learn and support the use of the event registration system:

  • Create basic event websites.

  • Monitor registrations and pull basic reports.

  • Respond to participant questions and troubleshoot issues.

Qualifications:

• Technical Proficiency:

  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)

  • Familiarity with Oracle systems preferred.

• Skills & Attributes:

  • Strong written and verbal communication; attention to grammar, punctuation, and spelling is essential.

  • Ability to manage multiple tasks in a high-volume, fast-paced environment.

  • Demonstrates discretion in handling sensitive and confidential information.

  • Strong organizational and time management abilities.

  • Self-motivated, resourceful, and dependable with a team-oriented mindset.

  • Proactive in anticipating team needs and addressing them effectively.

Work Environment:

• Primarily office-based with a hybrid work arrangement.

• Must be able to lift and move boxes, use step ladders, and perform physical tasks related to event setup and material organization.

• Must be comfortable communicating via multiple channels, including in-person, phone, email, text, and Microsoft Teams.