Strategic Executive Assistant to VP, Finance & Administration

Art and Wellness Enterprises; Bentonville (AR); On-site; USD 48,000 - 68,000; Full time

Job summary

The Executive Assistant to the Vice President for Finance and Administration at STEM University, an early member of the university’s administrative team in Bentonville, provides high-level executive support and coordinates special projects for the VP.

Responsibilities include managing calendars, travel, budgets, and protocols for the Office of the Vice President, plus handling confidential information with discretion.

Qualifications

• Bachelor’s degree in business administration, management, or a related field.

Responsibilities

• Provide high-level administrative support by managing informational, administrative, and organizational matters.
• Manage and coordinate the Vice President’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Organize internal and external meetings, including notifying attendees, reserving conference rooms, managing logistics, drafting and distributing agendas, and taking minutes as needed.
• Coordinate travel logistics including flights, transportation, lodging, and related travel arrangements.
• Document commitments made by the Vice President or designated staff during meetings and ensure appropriate follow-up.
• Ensure requests for action and information are furnished in a timely manner.

Job description

The Executive Assistant to the Vice President for Finance and Administration at STEM University, an early member of the university’s administrative team in Bentonville, provides high-level executive support and coordinates special projects for the VP.

Responsibilities include managing calendars, travel, budgets, and protocols for the Office of the Vice President, plus handling confidential information with discretion.