Senior Executive Assistant

ACL Digital; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

ACL Digital is seeking a Senior Executive Assistant in Boston, MA to provide comprehensive administrative and logistical support for a Vice President, Dean, or senior Director. The role requires initiative, judgment, discretion, and seamless collaboration with faculty, students, staff, and external partners.

The position includes managing complex schedules, handling reprioritizations, coordinating resources, and ensuring the senior leader is well-prepared for commitments, while rapidly learning

Qualifications

• Experience providing high-level administrative support to senior leaders.
• Strong communication and interpersonal skills with discretion.
• Ability to manage multiple competing priorities with tight deadlines.

Responsibilities

• Coordinate complex schedules for Vice President, Dean or senior Director.
• Prepare for meetings with agendas, materials, and briefings.
• Plan events and travel logistics for senior leaders.
• Monitor budgets and supervise day-to-day administrative tasks.

Skills

Executive support

Discretion

Communication

Calendar management

Tools

Microsoft Office

Job description

The Senior Executive Assistant provides comprehensive administrative and logistical support for a Vice President, Dean, or senior Director, with a high degree of initiative, judgment, and discretion.

Acting as the primary liaison with unit customers, including faculty, students, staff, and external organizations, the role requires seamless collaboration and coordination with team members and peers from other units to achieve organizational objectives.

Responsibilities include managing complex schedules, handling frequent reprioritizations, assembling resources, and ensuring the senior faculty is well-prepared for all commitments. Additionally, the position involves developing an understanding of major priorities, standing meetings, and the academic calendar while rapidly grasping University and unit policies and procedures.

Other duties may encompass email management, technical troubleshooting, event and travel planning, budget monitoring, day to day supervision and guidance of the work of personnel, and document preparation.

Essential qualities include exceptional communication skills, interpersonal abilities, discretion with sensitive information, and internet research expertise. The ideal candidate demonstrates both self-sufficiency and a team-oriented mindset, attention to detail, organizational prowess, proactive problem-solving, and a commitment to optimizing processes and workflows