Strategic Executive Assistant to Finance VP

USI Department of History; Evansville (IN); On-site; USD 18,207 - 25,931; Full time

Benefits offered by this job

Full tuition waiver

Retirement plan with 7% contribution

Paid vacation days

Job summary

University of Southern Indiana in Evansville, IN seeks a Senior Administrative Associate to support the Vice President for Finance and Administration. This role coordinates executive calendars, drafts official documents, and ensures timely follow-up on meetings and materials.

The position oversees budgeting-related tasks, procurement, travel, and compliance activities, requiring discretion, strong communication, and the ability to manage sensitive information in a complex university environment.

Qualifications

• High School Diploma or GED required.
• Five (5) years of progressively responsible administrative or executive support experience.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and other administrative or financial systems.
• Strong interpersonal, written, and verbal communication skills.
• Ability to exercise independent judgment and handle confidential information with discretion; willingness to become a Notary Public.

Responsibilities

• Provide direct, high level administrative support to the Vice President for Finance and Administration.
• Manage complex executive calendars; prioritize requests; schedule meetings; prepare agendas and materials.
• Draft and format executive correspondence, reports, and official documents with accuracy.
• Support divisional budgeting, monitoring, and routine financial reports for leadership.
• Coordinate procurement, travel, reimbursements, and contract documentation following policies.

Skills

Microsoft Office

Executive support

Communication

Confidential information handling

Notary public willingness

Education

High School Diploma or GED

Associate or Bachelor's degree in business administration, accounting, finance, or related field

Job description

University of Southern Indiana in Evansville, IN seeks a Senior Administrative Associate to support the Vice President for Finance and Administration. This role coordinates executive calendars, drafts official documents, and ensures timely follow-up on meetings and materials.

The position oversees budgeting-related tasks, procurement, travel, and compliance activities, requiring discretion, strong communication, and the ability to manage sensitive information in a complex university environment.