Senior Executive Assistant to VP of Finance & Administration

Assumption University; Worcester (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Assumption University seeks an Executive Assistant to provide high-level administrative support to the Vice President for Finance and Administration (VPFA/CFO). The role ensures smooth operation across Finance, Business Services, Accounting, HR, Facilities, IT, and Campus Police.

The ideal candidate will manage calendars, travel, prepare reports, handle confidential information with discretion, and coordinate division-wide communications while upholding the university's Catholic identity.

Qualifications

• Associate or higher degree or equivalent experience required.
• Minimum three years of progressive administrative support experience.
• Experience supporting senior executives in higher education preferred.
• Strong organization and handling confidential information.
• Proficiency with Microsoft Office and web content management a plus.

Responsibilities

• Provide comprehensive administrative support to the VPFA/CFO.
• Manage calendar, travel, and scheduling; resolve conflicts.
• Prepare and edit correspondence, reports, and presentations.
• Process invoices, POs, and expense reimbursements per policy.
• Coordinate division communications and track priorities.
• Maintain divisional filing and document templates; support reports.
• Assist in budget tracking and meeting logistics.

Skills

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Discretion and confidentiality

Education

Associate’s degree or Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Assumption University seeks an Executive Assistant to provide high-level administrative support to the Vice President for Finance and Administration (VPFA/CFO). The role ensures smooth operation across Finance, Business Services, Accounting, HR, Facilities, IT, and Campus Police.

The ideal candidate will manage calendars, travel, prepare reports, handle confidential information with discretion, and coordinate division-wide communications while upholding the university's Catholic identity.