Strategic Executive Assistant to the Superintendent & Board

Applitrack; Tolleson (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Tolleson Union High School District #214 is seeking an Executive Assistant to the Superintendent and Governing Board to provide high-level administrative support in the District Office. You will coordinate communications, plan activities for the Superintendent's office, and ensure timely information flow to the district and community.

The role demands strong organizational and interpersonal skills, five years of secretarial experience in a public setting, and proficiency with standard office

Qualifications

• High school diploma.
• Proficiency in word processing and use of spreadsheet and database software programs.
• Knowledge and use of general office equipment.
• Ability to handle confidential material and information with sound judgment.
• Ability to be a self-starter, anticipate needs and problems, use independent judgment, and make decisions.
• Excellent human relations skills; ability to establish relationships with the public, administrators, teachers, parents, staff, and co-workers.
• Excellent knowledge of the school district and its departments, policies, and procedures.
• Excellent organizational skills.
• Ability to function under constant interruption, meet deadlines, be flexible, and work without supervision.
• Minimum five (5) years' experience in an administrative secretarial position in a public district.
• Ability to independently prepare reports and correspondence.
• Valid AZ Department of Public Safety (DPS) Identity Verified Print (IVP) Fingerprint Clearance Card.

Responsibilities

• Serve in a liaison capacity between the Governing Board, Superintendent, and district staff.
• Maintain current knowledge of Arizona Open Meeting Law statutes and inform the Superintendent and Governing Board of changes.
• Schedule and arrange Governing Board meetings, including public notification as required by law.
• Facilitate and coordinate Governing Board meetings.
• Record, transcribe, distribute, and maintain the minutes of all Governing Board meetings.
• Initiate and assist in preparing reports, correspondence, and Board agenda items for the Superintendent and Governing Board.
• Maintain District Policy Manual.
• Respond to inquiries requiring knowledge of District policies and procedures.
• Provide in-service training to disseminate policy and procedural information.
• Manage administrative details independently or with Superintendent; process correspondence and materials.
• Compile and maintain master calendar of activities and meetings; coordinate travel requests and reimbursements.

Education

Two years of college

Job description

Tolleson Union High School District #214 is seeking an Executive Assistant to the Superintendent and Governing Board to provide high-level administrative support in the District Office. You will coordinate communications, plan activities for the Superintendent's office, and ensure timely information flow to the district and community.

The role demands strong organizational and interpersonal skills, five years of secretarial experience in a public setting, and proficiency with standard office