Strategic Executive Assistant to School Superintendent

Great Hearts Academies; Arlington (TX); Sur place; USD 60 000 - 85 000; Plein temps

Résumé du poste

Great Hearts Texas is seeking an Executive Assistant to the Superintendent to provide high-level administrative support and coordinate complex office operations. The role requires handling confidential matters, managing calendars, travel, and reporting with the leadership team.

The ideal candidate has a bachelor’s degree or 5 years of executive support experience, strong written and verbal communication, and proficiency in Excel, Word, Outlook, and PowerPoint.

Qualifications

• Bachelor’s degree or 5 years of experience as an Executive Assistant preferred.
• Prior education or non-profit related experience preferred.
• Excellent interpersonal communication skills and the ability to build strong relationships with all stakeholders.
• Ability to remain professional when dealing with internal and external customers.
• Ability to exercise strong judgment and discretion with sensitive and confidential matters.
• Proficiency with computer software such as Excel, Word, Outlook and PowerPoint.
• Ability to take initiative and work productively with minimal direction or multiple demands.
• Ability to attend to detail with strong organization and time management skills.
• Strong communications skills and the ability to build productive relationships.

Responsabilités

• Schedule and coordinate meetings, site visits, interviews, etc.
• Manage multiple calendars and maintain contact lists of internal and external stakeholders.
• Book and coordinate travel arrangements and prepare itineraries.
• Serve as the designated responder and administrative point of contact for PIA requests, coordinating with departments and legal counsel.
• Maintain an organized PIA request tracker with deadlines, status, and dispositions.
• Coordinate collection and production of records responsive to PIA requests and document completed requests.
• Track statutory, regulatory, and organizational reporting deadlines and provide timely reminders.
• Provide administrative support for TEA educator misconduct reporting and portal submissions.
• Maintain confidential records and information with discretion for sensitive matters.
• Prepare, edit, format, and compile correspondence, reports, and presentations for leadership.
• Conduct research and compile information and reports for the Superintendent and Board as requested.
• File and retrieve documents and reference materials and support special projects and events.
• Read and analyze memos to determine significance and plan distribution.
• Create and develop presentations and support office staff.
• Act as liaison with departments and outside agencies, donors, and school leaders.
• Support event planning and community engagement initiatives and grant-related documentation.
• Update and maintain office policies and procedures.
• Perform general office duties and maintain databases.

Connaissances

Executive support

Calendar management

Discretion

Communication

Formation

Bachelor's degree

5 years experience

Outils

Excel

Word

Outlook

PowerPoint

Description du poste

Great Hearts Texas is seeking an Executive Assistant to the Superintendent to provide high-level administrative support and coordinate complex office operations. The role requires handling confidential matters, managing calendars, travel, and reporting with the leadership team.

The ideal candidate has a bachelor’s degree or 5 years of executive support experience, strong written and verbal communication, and proficiency in Excel, Word, Outlook, and PowerPoint.