Senior Executive Assistant to the Superintendent

Allentown School District; Allentown (Lehigh County); On-site; USD 60,000 - 80,000; Full time

Job summary

Allentown School District is seeking a Senior Executive Administrative Assistant to provide high-level confidential support to the Superintendent, manage the district's strategic communications, and coordinate board-level activities. The role requires handling sensitive information with discretion and managing multiple priorities across district initiatives.

The ideal candidate has a bachelor's degree (preferred), 3–5 years of related experience, and proficiency with spreadsheet and word

Qualifications

• Bachelor's degree preferred.
• Three to five years related experience and/or training.
• Ability to read and comprehend complex instructions, correspondence, and memos; ability to write correspondence.
• Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
• Knowledge of spreadsheet and word processing software.

Responsibilities

• Manage Superintendent's calendar, travel, and meeting logistics.
• Prepare and distribute Board meeting materials and confidential reports.
• Coordinate district-wide projects and ensure governance policy compliance.
• Serve as liaison between Superintendent and internal/external stakeholders.
• Maintain accurate records related to the superintendent's progress toward board goals.
• Composes and types routine correspondence.
• Organize and maintain file system and records for the superintendent.
• Answer and screen supervisor calls; arrange conference calls.
• Greet scheduled visitors and direct them accordingly.
• Perform secretarial duties as assigned by the superintendent.
• Coordinate meetings; prepare agendas; reserve facilities; record and transcribe minutes.

Skills

Reading comprehension

Writing correspondence

Internet research

Spreadsheet software

Word processing software

Confidential records handling

Education

Bachelor's degree preferred

Tools

Spreadsheet software

Word processing software

Job description

Allentown School District is seeking a Senior Executive Administrative Assistant to provide high-level confidential support to the Superintendent, manage the district's strategic communications, and coordinate board-level activities. The role requires handling sensitive information with discretion and managing multiple priorities across district initiatives.

The ideal candidate has a bachelor's degree (preferred), 3–5 years of related experience, and proficiency with spreadsheet and word