Strategic Executive Assistant to the President

Maplecroft; Jersey City (NJ); Presencial; USD 73.000 - 90.000; Jornada completa

Descripción de la vacante

Maplecroft seeks an experienced Executive Administrative Assistant to support the President of Life Solutions and the Leadership Team in Jersey City. You will coordinate priorities, meetings, events, and ongoing executive activities across the organization.

You will handle confidential correspondence, prepare presentations, manage travel logistics, and maintain strong relationships with senior leaders globally, ensuring professional and timely communications.

Formación

• 5-10 years’ experience in a senior administrative role supporting executives with global responsibility.
• Familiarity with a dynamic and fast-paced global company’s operating rhythm and processes.
• Strong writing and proofreading skills and attention to detail.
• Effective interpersonal and listening skills, and telephone etiquette.
• Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision.
• Professional demeanor at all times, regardless of pressures of the job.
• Executive presence, maturity and judgment, and sound decision-making to communicate at an executive level and maintain confidentiality.
• High level of motivation, integrity, self-confidence and initiative; collaborative team player with proactive approach.
• Flawless skills managing Concur travel and expense programs for global multi-currency travel.
• Proficient in MS Office (Word, Excel, Outlook and PowerPoint) and web-based programs.

Responsabilidades

• Proactively manage and optimize the President of Life Solutions' calendar and priorities.
• Coordinate global and domestic travel logistics and optimize executive time.
• Maintain a pulse on the leadership team and engage as needed to prevent disconnects.
• Develop working relationships with executive communities for efficient functioning.
• Coordinate meetings and events across time zones, including logistics, vendors, and materials.
• Manage all types of daily correspondence and prioritize responses.
• Assist with writing and proofreading communications.
• Manage Board correspondence and a social media blog.
• Prepare, reconcile and track expense reporting and reimbursement via Concur.
• Coordinate setup and agenda for internal and external events across multiple time zones.
• Organize highly confidential company files and information.
• Provide overflow support and assist visiting senior leaders and C-suite as needed.
• Create professional visual presentations for senior management.
• Answer phones for executive management and collaborate with other assistants.

Conocimientos

Executive support

Calendar management

Travel coordination

MS Office

Concur travel

Written communication

Communication

Educación

College degree

Herramientas

Concur

MS Office

Video conferencing

PowerPoint

Excel

Descripción del empleo

Maplecroft seeks an experienced Executive Administrative Assistant to support the President of Life Solutions and the Leadership Team in Jersey City. You will coordinate priorities, meetings, events, and ongoing executive activities across the organization.

You will handle confidential correspondence, prepare presentations, manage travel logistics, and maintain strong relationships with senior leaders globally, ensuring professional and timely communications.