Executive Assistant

LHH; Florham Park (NJ); On-site; USD 39,000 - 58,000; Full time

Job summary

LHH is seeking a highly polished Executive Assistant to provide direct, high-level support to the CEO in Florham Park, NJ. This contract opportunity requires discretion and the ability to handle confidential information in a fast-paced executive environment.

Responsibilities include managing the CEO's calendar, coordinating meetings and travel, preparing reports and presentations, handling communications, and supporting special projects with professionalism and urgency.

Qualifications

• Experience supporting a CEO or senior executive preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities with attention to detail.
• Professional and confident when interacting with executives and external contacts.
• Experience handling confidential information.

Responsibilities

• Provide administrative support directly to the CEO.
• Manage a complex and frequently changing executive calendar.
• Coordinate meetings, calls, and executive-level activities.
• Arrange domestic and international travel with detailed itineraries.
• Prepare correspondence, reports, presentations, and materials.
• Manage incoming communications and prioritize requests.
• Track deadlines and action items to keep priorities on schedule.
• Assist with expense reports and other administrative tasks.
• Maintain confidentiality and discretion at all times.
• Support special projects as needed.

Skills

Executive support

Organizational skills

Time management

Written & verbal communication

Attention to detail

Discretion

Interpersonal skills

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

We are seeking a highly polished and experienced Executive Assistant to provide direct, high-level support to the CEO. This is a key contract opportunity for an organized, proactive professional who is comfortable working in a fast-paced executive environment and handling highly confidential information with discretion.

Responsibilities:

• Provide comprehensive administrative and executive support directly to the CEO
• Manage a complex and frequently changing executive calendar
• Coordinate meetings, appointments, conference calls, and executive-level activities
• Arrange domestic and international travel, including detailed itineraries and accommodations
• Prepare correspondence, reports, presentations, meeting materials, and other executive documents
• Manage incoming communications and help prioritize requests requiring the CEO’s attention
• Coordinate with senior executives, clients, vendors, and other key contacts
• Track deadlines, follow-ups, and action items to ensure priorities stay on schedule
• Assist with expense reports and other administrative responsibilities
• Maintain the highest level of professionalism, confidentiality, and discretion
• Anticipate the CEO’s needs and proactively address issues before they arise
• Handle special projects and additional executive-level responsibilities as needed

Qualifications:

• Previous experience supporting a CEO, President, C-suite executive, or other senior-level leader strongly preferred
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to manage multiple priorities simultaneously
• Professional, polished, and confident when interacting with senior-level executives and external contacts
• Ability to work with sensitive and confidential information
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Flexible, proactive, resourceful, and able to work effectively in a fast-paced environment
• Must be comfortable working on-site in Florham Park, NJ