Executive Assistant

Maple Elite LLC; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plans (401k/pension)

Professional development opportunities

Job summary

Maple Elite LLC, a dynamic software development firm based in New York, NY, is seeking a full-time Executive Assistant to provide top-notch support to our executives. This role involves managing the executive calendar, preparing presentations, and handling administrative tasks in a fast-paced environment.

You will coordinate with departments and vendors, arrange travel, and ensure accurate records. The ideal candidate has excellent organizational and communication skills, a proactive attitude,

Qualifications

• Bachelor's degree in a related field.
• Experience managing executive calendars and travel arrangements.
• Strong organizational and communication skills; proactive mindset.

Responsibilities

• Manage the executive calendar and coordinate meetings across departments.
• Prepare presentations by gathering data and creating slides.
• Handle emails, documents, and filing to maintain organized records.
• Coordinate with vendors and arrange travel, flights, hotels, and rentals.

Skills

Organizational skills

Communication skills

Proactive attitude

Travel coordination

Education

Bachelor's degree in a related field

Tools

Project management software

Job description

Maple Elite LLC, a dynamic software development firm based in New York, NY, is seeking a full-time Executive Assistant to provide top-notch support to our executives. This role involves managing the executive calendar, preparing presentations, and handling administrative tasks.

As our Executive Assistant, you'll be responsible for managing the executive calendar, including scheduling meetings, coordinating with other departments, and ensuring that all appointments are accurately recorded. You'll prepare presentations for the executive, which may involve gathering data, creating slides, and practicing delivery. Additionally, you'll handle administrative tasks such as managing emails, organizing files, and maintaining records. You'll also assist with travel arrangements, which may involve booking flights, hotels, and rental cars, as well as coordinating with the executive's itinerary. Furthermore, you will coordinate with external vendors, which may involve scheduling meetings, negotiating contracts, and ensuring that all vendor services meet the executive's requirements. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. You'll typically work in a busy office setting, often in close proximity to the executive, and may be required to travel occasionally to support the executive's activities.

You’ll be part of a close-knit team in the bustling city of New York, NY, where collaboration and innovation are key. The workplace is in the heart of the city, offering a vibrant and dynamic environment.

The compensation for this position is determined during the interview process, with additional benefits to be negotiated and confirmed upon hiring. These benefits may include comprehensive health insurance coverage, retirement plans such as a 401(k) or pension scheme, and opportunities for professional development through workshops, training programs, or access to industry certifications. The specific terms of employment, including work hours, remote work policies, and performance review schedules, are also discussed and agreed upon during the hiring process to ensure a clear understanding of expectations and responsibilities.

We're seeking someone with strong organizational skills, excellent communication abilities, and a proactive attitude. Experience with project management software and a bachelor's degree in a related field are a plus.

Managing executive calendar, preparing presentations, handling administrative tasks, assisting with travel arrangements, coordinating with external vendorsStrong organizational skills, excellent communication abilities, proactive attitude, experience with project management software, bachelor's degree in a related field