Strategic Executive Assistant to the Managing Director

Rosewood Hotel Group; Calistoga (CA); On-site; USD 82,000 - 85,000; Full time

Benefits offered by this job

Healthcare options

401(k) retirement savings

Paid time off and holidays

Maternity/Paternity leave

Room nights discount

Job summary

Rosewood Calistoga is seeking an Executive Assistant to support the Managing Director. You will manage calendars, coordinate meetings, prepare materials, and represent the executive office with discretion and warmth.

The role requires 5+ years in executive support, luxury hospitality experience preferred, and a bachelor's degree. You will liaise with leaders, owners, and guests, and help open and operate the property as it welcomes guests.

Qualifications

• 5+ years of executive assistant or senior administrative experience.
• Experience supporting senior executives in luxury hospitality preferred.
• Strong organizational skills, attention to detail, and ability to manage confidential information.

Responsibilities

• Manage the Managing Director's calendar, appointments, priorities, and daily schedule with conflict resolution.
• Coordinate Executive Leadership Team meetings, ownership meetings, and business reviews with agendas, materials, minutes, and follow-up actions.
• Prepare, format, and organize correspondence, presentations, reports, briefing documents, and executive communications.
• Coordinate domestic and international travel, itineraries, expenses, and related documentation.
• Maintain confidential files and document-control systems in a secure, organized manner.

Skills

Executive support

Calendar management

Communication skills

Microsoft Office

Travel coordination

Discretion & confidentiality

Education

Bachelor's degree in Business Administration / Hospitality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

Rosewood Calistoga is seeking an Executive Assistant to support the Managing Director. You will manage calendars, coordinate meetings, prepare materials, and represent the executive office with discretion and warmth.

The role requires 5+ years in executive support, luxury hospitality experience preferred, and a bachelor's degree. You will liaise with leaders, owners, and guests, and help open and operate the property as it welcomes guests.