Senior Executive Assistant to the Managing Director

Rosewood Calistoga; Calistoga (CA); On-site; USD 82,000 - 85,000; Full time

Benefits offered by this job

Zero-cost healthcare plan options

401(k) retirement savings program

15 days of paid time off and 7 paid-h

14 weeks of fully paid maternity and p

12 complimentary room nights annually

Complimentary employee meals and free

Onsite parking

Job summary

Rosewood Calistoga is seeking an Executive Assistant to the Managing Director to provide discreet, proactive support for the hotel's senior leadership. You will manage a complex calendar, coordinate meetings, prepare executive materials, and ensure effective communication across stakeholders.

You will coordinate travel, maintain confidential files, and assist with business plans and pre-opening priorities, while embodying Rosewood's Relationship Hospitality culture and professional standards.

Qualifications

• Five+ years of executive assistant or senior administrative support experience.
• Ability to handle confidential and time-sensitive matters with discretion.
• Highly organized with strong prioritization and follow-through.
• Clear and polished written and verbal communication for executive-level materials.
• Proficient with the Microsoft Office suite and collaboration tools.

Responsibilities

• Manage the Managing Director's calendar with calendar conflicts and prep time.
• Coordinate Executive Leadership Team meetings, agendas, logistics, minutes, and follow-ups.
• Prepare, review, and format correspondence, presentations, reports, and briefing documents.
• Monitor commitments and action items; provide timely reminders across departments.
• Coordinate domestic and international travel, itineraries, expenses, and related documents.
• Maintain confidential files, executive records, and contact lists.
• Support annual business plans, budgets, forecasts, and pre-opening priorities.

Skills

Executive support experience

Calendar management

Travel coordination

MS Office proficiency

Communication

Discretion and professionalism

Independence and multi-tasking

Education

Bachelor's degree in Business Administration, Hospitality, Communications, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Shared document platforms

Job description

Rosewood Calistoga is seeking an Executive Assistant to the Managing Director to provide discreet, proactive support for the hotel's senior leadership. You will manage a complex calendar, coordinate meetings, prepare executive materials, and ensure effective communication across stakeholders.

You will coordinate travel, maintain confidential files, and assist with business plans and pre-opening priorities, while embodying Rosewood's Relationship Hospitality culture and professional standards.