Strategic Executive Assistant to the Dean’s Office

Stanford Reglab; California; Hybrid; USD 97,000 - 112,000; Full time

Job summary

Stanford University’s Graduate School of Business seeks an Executive Assistant to support the Dean’s Office. The role focuses on coordinating calendars, travel, and communications, welcoming visitors, and managing routine financial tasks in a fast-paced environment.

The ideal candidate has five years of relevant experience and a high school diploma, with strong communication and organizational skills and a proactive, confidential approach.

Qualifications

• Demonstrated high-level administrative experience with office software and email apps.
• Excellent verbal and written communication, including editing and proofreading.
• Strong planning and organizational capabilities.
• Shows initiative, ownership and discretion in handling tasks.
• Maintains confidentiality and professional demeanor under pressure.
• Capable of multitasking and meeting tight deadlines.

Responsibilities

• Plan and schedule complex calendars with minimal guidance and resolve conflicts.
• Prioritize and manage tasks for the supervisor; represent them in meetings when needed.
• Serve as liaison with internal and external stakeholders; screen inquiries.
• Coordinate logistics for conferences, travel, and events with stakeholders.
• Prepare correspondence, presentations, and materials; support decision making.
• Manage complex business travel in line with policies; assist with reports.

Skills

Advanced computer skills

Excellent verbal and written comms

Planning & organizational skills

Initiative & ownership

Confidentiality

Multitasking & deadline focus

Education

High school diploma

Job description

Stanford University’s Graduate School of Business seeks an Executive Assistant to support the Dean’s Office. The role focuses on coordinating calendars, travel, and communications, welcoming visitors, and managing routine financial tasks in a fast-paced environment.

The ideal candidate has five years of relevant experience and a high school diploma, with strong communication and organizational skills and a proactive, confidential approach.